Estimator - Marine

**Communication**
**Internal Communication**
- Manager - Commercial, VP & Other Key Management team of Shipyard
- All Milaha Shipyard Employees
- Business Development & Key Accounts Team
- Milaha Corporate functions

**Purpose**
- Submit quotations / invoices for approval. To ensure and monitor that the shipyard strategies are being implemented effectively and accurately
- Coordinate for issues relating to all kinds of resource plans for cost estimation of jobs.
- Coordinate with the Business Development team to meet the customer expectation

**External Communication**
- Suppliers & subcontractors
- Shipyard regulatory bodies
- Client representatives

**Purpose**
- To ensure compliance of services received with the job requirements & Milaha's standards
- To ensure compliance with Shipyard's rules and regulations
- To maintain good working relationship with Client representatives

**Occupational Health & Safety and Environment**
**Accountability**
- Are accountable for their acts and omissions.

**Responsibility**
- To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.

**Authority**
- To stop work if they think the work is unsafe.

**Education & Professional Qualification**:

- Bachelor Degree in Engineering, Preferably in Mechanical or Electrical engineering

**Professional Experience**:

- Minimum 3-5 years of similar experience in estimation & invoicing in a reputed ship repair or Ship building yard.

**Geographic Experience**:

- Middle East experience is preferred.

**Computer and Language Skills**:
**Market / Industry /Functional Knowledge**:
Strong knowledge of Estimation and Invoicing practices and techniques. Research skills and analytical thinking. Strong knowledge in Ship Repair activities.

**Roles and Responsibilities**
- Review the RFQ / Tender documents and clarify with the client if any technical or commercial queries.
- Circulate the relevant portion of the RFQ’s to the respective departments and corporate functions for getting their inputs / queries / feedback.
- Co-ordinate with other departments within the organization for collecting the resource resource plans/requirements for preparing the cost estimates.
- Seek cost / estimate for materials and specialist / subcontractor's jobs
- Perform estimating tasks as assigned, ensuring that the estimating services provided would enhance the company's image as being a full service provider and competitively priced contractor
- Prepare Tenders, Proposals (Technical & Commercial) & Cost estimates for Ship Repair / Dry-Docking / Conversion / Modification Projects.
- Co-ordinate with legal, insurance, tax, CFT & other applicable corporate functions for getting their inputs which are relevant for the tenders.
- Review, inspect, clarify, interpret and develop detailed scope of work for every project / job enquired by the client
- Prepare Cost Estimates / Commercial Proposals / Tenders based on client's repairs specifications, visit the sites/vessels for estimating the job scope prior to preparing quotes if required. Prepare the technical & commercial tenders and forward to Manager - Commercial or Higher management for review.
- Upon approval from the Management, submit the Commercial / Technical Proposal or Tenders via Business Development team to the Client.
- Prepare the both Technical & Commercial Tender Clarifications receiving from Client by coordinating with the relevant departments or corporate functions.
- Coordinate with the Business development team to meet the customer expectation and support Business Development team by attending the Client meetings and understand the actual requirements of Client.
- Monitor the client approved job progress against the estimated time frame and budgeted cost.
- Visit on-board ship / work site for work follow up and preparation of additional quotations or Variation Orders or Invoicing as and when required.
- Prepare and submit daily Cost update to client & Shipyard Management for major projects;
- Prepare draft invoice with details pertaining to quoted prices, actual booked cost, cost incurred and forward to Manager - Commercial for approval.
- Discuss the draft invoice with the Customer representative and get the relevant approvals.
- Perform the negotiation with the Customers and inform the output to the management for taking decisions.
- Finalize the repair invoices along with owner representatives prior to departure of vessel and sign off the memo of settlement.
- Submit the Invoices to the client representative or Client's Finance Department for the payments.
- Perform any other duties assigned by Manager-Commercial and VP-Shipyard.
- Update & maintain the Departmental Registers such as Quotation Register, Invoice Register, Project/WO register, contracts register etc.
- Maintain the files & documents in soft copy and Hard copy as applicable.
- Attend the relevant meetings & events as per the guidance from management

**Education