Executive Assistant
3 weeks ago
**Position**:Executive Assistant to the General Manager
**Monthly Salary**: QAR 5,000 to QAR 6,000 (all in / full package)
At Rise Group, we thrive when our people thrive. We are currently looking for an Executive Assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. She will have previous experience working in an office environment, performing administrative duties, and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.
**Role Objectives**:
- With a primary responsibility of supporting the General Manager, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
- Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
**Daily and Monthly Responsibilities**
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the General Manager
- Manage, coordinate, and arrange the General Manager’s travel and travel-related activities, including hotel booking, transportation, and meal coordination
- Answering phone calls in a polite and professional manner, and screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Maintaining comprehensive and accurate records, and performing minor accounting duties
- Manage complex office administrative work requiring the use of independent judgment and initiative
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Organize team communications and plan events, both internally and offsite, and organizing catering when necessary
- Attending meetings on the General Manager’s behalf when the need arises
**Skills and Qualifications**
- 4 years’ experience in administrative role reporting directly to upper management
- Superb written and verbal English communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to keep company confidences
- Experience overseeing budgets and expenses is an advantage
- Experience developing internal processes and filing systems is an advantage
**Job Types**: Full-time, Permanent
**Salary**: QAR5,000.00 - QAR6,000.00 per month
Application Question(s):
- In which country are you currently located?
- How long have you been working in your current company in QATAR? Give number of months. (Leave blank if you are not in Qatar)
- If you resign from present company, can you get an NOC or will they stamp your resignation letter? Yes or No? (Leave blank if you are not in Qatar)
- Is your Qatar visa transferable and are you willing to change sponsorship? Yes or No? (Leave blank if you are not in Qatar)
- How soon can you transfer to the new company after signing an offer letter? Give number of weeks.
- What is your body height in cm?
- What is your body weight in kg?
- What is your age right now?
- Which country are you from? (Nationality)
- How do you rate your English-speaking skills, from 0 - 100?
- Do you speak Arabic? Yes or No?
- Are you a Female or Male?
**Experience**:
- Executive Assistant / Secretary: 3 years (required)
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