Operational Logistics Coordinator

7 days ago


Doha, Baladīyat ad Dawḩah, Qatar Madre Me Full time

Responsibilities

  • Coordinate with Sales & GBS for booking of Orders: Collaborate with Sales and Global Business Services teams to ensure timely order booking and processing.
  • Maintain the Order Booking Register: Accurately record and maintain up-to-date records of all orders, including booking status and any relevant notes.
  • Prepare Revenue FC based on availability of materials from factory: Verify and prepare financial reports reflecting revenue generated from sold products, taking into account material availability from the factory.
  • Coordinate with Logistics & GBS for creation of DNs: Work closely with Logistics and GBS teams to create delivery notes (DNs) for timely shipment of goods.
  • Coordinate with Logistics to Organize Delivery: Ensure smooth delivery arrangements are made, considering factors like transportation, handling, and storage.
  • Coordinate with US factory on movement of Fire Orders: Communicate and coordinate with the US factory regarding fire orders, ensuring timely resolution and minimal disruptions.
  • Coordinate with factory for credit notes - incorrect invoicing / Storage charges, etc: Resolve issues related to incorrect invoicing or storage charges by coordinating with the factory and ensuring accurate credit notes are issued.
  • Notify PI to customers to provide cheques based on availability of materials & follow up for the status of cheques.: Inform customers about cheque requirements based on material availability and track the status of these cheques to prevent delays.
  • Coordinate with ICC for booking of invoices / GRIR mismatches: Collaborate with the Internal Control Committee (ICC) to address invoice-related discrepancies and resolve GRIR (Goods Received In Report) mismatches.
  • Perform invoicing to customers: Prepare and send invoices to customers in a timely manner, ensuring accuracy and compliance with company policies.
  • Co-ordinate with customers & Sales & preparation for COO certificates: Coordinate with customers, sales teams, and other stakeholders to obtain necessary documentation, including COO (Certificate of Origin) certificates.
  • Co-ordinate with customers on RMA / defective / Incorrect materials: Address customer concerns regarding returns, defects, or incorrect materials, resolving issues promptly and fairly.
  • Support UAE & act as replacement to Commercial manager during leave.: Provide support to the UAE team and serve as a backup commercial manager during periods of absence.


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