Equipment Inventory Specialist

3 days ago


Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

Job Overview

The Parts Coordinator is responsible for maintaining accurate and end-to-end inventory records, ensuring timely procurement of parts from local and international suppliers.

Key Responsibilities:

  • Maintain accurate inventory records, including quotation, posting, goods movement, and issuance.
  • Select required parts in a friendly, professional, and efficient manner to assist the workshop.
  • Follow up with the workshop on parts requirements, open orders, consumables, and local parts needed.
  • Provide daily parts quotations to the workshop under given deadlines without failure.
  • Interact with multiple suppliers, playing a vital role in procuring parts from various departments or external suppliers.
  • Notify the parts manager of out-of-stock parts or shop materials requiring immediate attention.
  • Ensure that stores issue parts/goods to the workshop as per DMB generated by the workshop and ensure receiving by workshop supervisors.
  • Monitor and track back-ordered parts, following up with suppliers/inventory and updating the workshop to ensure timely repairs.
  • Bill all internal requests for parts on service repair orders.
  • Source local parts, being aware of market/vendors.
  • Prepare a list of vendors and register with the company for credit facility to reduce cash purchases. Coordinate with admin for credit facility from suppliers when necessary.
  • Maintain accurate records of all documents relevant to parts issued.
  • Manage & control local purchases, inventory, ageing of parts & components purchased against demand raised by the workshop.
  • Assist in organizing and maintaining the parts catalogue and reference materials.
  • Utilize computerized inventory systems to locate and retrieve parts from designated storage areas.
  • Follow the parts cannibalization process with approval from the Parts Manager & General Manager.
  • Adequate safety procedures and guidelines must be adhered to maintain a safe working environment.
  • Assist with other duties within the Parts Department as needed, including assisting customers at the parts counter, or providing support during busy periods.
  • Coordinate with shipping and receiving personnel to ensure efficient and timely delivery of parts.
  • Support the Parts Manager in maintaining relationships with suppliers, negotiating pricing and exploring new sourcing options.
  • Provide exceptional customer service by assisting customers with parts inquiries, orders, and recommendations.

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Strong analytical and problem-solving skills.
  • Proficient with Microsoft Office Suite or related software.
  • Proficient with SAP is a plus.

Education and Experience:

  • Bachelor's Degree holder
  • Minimum 3-5 year relevant experience to heavy equipment/Agriculture and construction machinery
  • Proficient MS Office Applications and preferred with SAP background and knowledge of electronic catalogues


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