Procurement Specialist
3 days ago
The Procurement Assistant role is designed to provide support to various groups within the organization, focusing on the procurement of low-to-non-critical goods and services. This position involves developing a thorough understanding and application of QAFCO's existing procurement policies and procedures.
Key Responsibilities- Procurement Cycle Management: Ensure timely and effective procurement of goods and services in accordance with established specifications, quality standards, and cost requirements.
- Supplier Evaluation and Selection: Continuously monitor local market developments to identify qualified suppliers, evaluate their performance, and suggest improvements to superiors.
- Contract Negotiation and Award: Analyze and compare offers from suppliers, proposing awards to the supplier with the best bid while ensuring compliance with QAFCO's procurement policies.
- Cost Analysis and Budgeting: Assist superiors and end-users in developing costs according to established costing procedures, ensuring all elements of cost are considered.
- Technical Knowledge Maintenance: Regularly review product catalogues, trade journals, and publications to maintain an updated technical knowledge of goods and services to be purchased.
- Communication and Coordination: Establish contact with QAFCO departments/sections and external suppliers throughout the procurement process to expedite procurement and follow-up status of ordered goods and services.
- Data Management: Maintain data on computer-based procurement information systems and paper-based filing systems for ease of retrieval of purchase documentation.
- Training and Development: Participate in the on-the-job training of trainees and newly hired personnel within the Section to ensure they develop necessary skills to independently carry out procurement activities.
- Document Control: Keep control over controlled documents by indexing them timely in the QCDS system and classifying files and records according to stipulated guidelines.
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