Facilities Management Executive

2 days ago

Doha, Baladīyat ad Dawḩah, Qatar Antal Full time

We are seeking a Facilities Management Executive to join our team at Antal.

The successful candidate will be responsible for overseeing the day-to-day operations of our facility management functions, ensuring smooth and efficient functioning of our real estate assets.

Key Responsibilities:

Facility Management

  • Develop and implement maintenance schedules and preventive maintenance plans to ensure properties remain in excellent condition.
  • Manage relationships with vendors, contractors, and service providers, including negotiating contracts and monitoring performance.
  • Supervise on-site teams and ensure they are equipped to manage daily operations efficiently.
  • Oversee property inspections and audits to ensure high-quality standards are maintained.

Property Management

  • Oversee daily operations of assigned properties, ensuring compliance with company policies and local regulations.
  • Address tenant inquiries, complaints, and service requests promptly and professionally.
  • Monitor and improve property performance metrics, including occupancy rates, operating expenses, and tenant retention.
  • Ensure all properties meet safety, health, and environmental standards.

Leasing Support

  • Assist leasing teams by providing operational insights and ensuring readiness of units for leasing activities.
  • Support lease negotiations and renewals by offering operational and financial insights.
  • Coordinate with marketing teams to promote available properties.
  • Monitor lease compliance and manage tenant onboarding and move-out processes.

Financial Oversight

  • Prepare and manage operating budgets for properties, ensuring cost control and alignment with financial goals.
  • Track and report on key financial metrics, including rent collections, operating expenses, and capital expenditures.
  • Assist in forecasting and strategic planning for property portfolios.

Strategic Initiatives

  • Recommend improvements to operational processes to enhance efficiency and tenant satisfaction.
  • Collaborate with cross-functional teams to implement sustainability initiatives and technology upgrades.

Qualifications and Skills

  • Bachelor's degree in Business Administration, Real Estate, Facilities Management, or a related field.
  • Proven experience (7+ years) in property management, facility management, or real estate operations.
  • Strong knowledge of property management software and tools.
  • Excellent communication and interpersonal skills to interact effectively with tenants, vendors, and internal teams.
  • Strong analytical and problem-solving skills with a detail-oriented mindset.
  • Knowledge of local property laws and regulations.
  • Ability to multitask and prioritize in a fast-paced environment.

Working Conditions

  • Office-based with regular site visits to managed properties.
  • Flexibility to address emergencies or urgent situations outside of regular working hours.

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