Board Affairs Coordinator

2 days ago

Doha, Baladīyat ad Dawḩah, Qatar Qatar Foundation Full time

**Job Overview**

We are seeking a highly skilled and experienced Governance and Engagement professional to join our team as a Board Affairs Coordinator. This role will provide executive-level support to the Board of Directors, ensuring seamless coordination and effective communication.

**Key Responsibilities**

  • Oversee the scheduling and organization of board meetings, ensuring meticulous planning and execution.
  • Develop comprehensive agendas in collaboration with senior leaders, aligning with strategic objectives and priorities.
  • Distribute meeting materials efficiently, ensuring all board members are well-prepared.
  • Document detailed minutes during board meetings, capturing key discussions, decisions, and action items.
  • Manage the review and approval process for minutes and decisions, ensuring accuracy and adherence to governance standards.
  • Coordinate with stakeholders to ensure accurate translation of materials and communications as needed.
  • Lead the Board Affairs team and foster excellence in their execution of roles.

**Strategic Objectives**

  • Foster strong relationships and active participation among board members through tailored engagement plans.
  • Facilitate meaningful interactions between board members and key stakeholders, gathering valuable feedback and insights.

**Annual Planning and Coordination**

  • Develop and maintain the Board's annual calendar, scheduling key meetings and events aligned with organizational goals and milestones.

**Meeting and Event Management**

  • Prepare or review detailed seating charts and supervise arrangements for board meetings.
  • Conduct thorough research on relevant topics, providing comprehensive background information and context for board discussions.
  • Manage end-to-end meeting preparations, execution, logistical arrangements, and post-actions effectively.

**Performance Evaluation and Improvement**

  • Organize and facilitate board evaluations and assessments, ensuring a structured approach to performance review and continuous improvement.
  • Analyze feedback from evaluations to identify areas for development and implement action plans to enhance board effectiveness.
  • Collaborate with board members and senior leadership to incorporate feedback into strategic planning and decision-making processes.

**Stakeholder and Affiliate Coordination**

  • Act as the primary liaison for coordinating affairs and activities of Boards and Committees of Qatar Foundation Affiliated Entities.
  • Promote sharing of best practices and collaborative initiatives across different entities, fostering a cohesive and unified approach.
  • Ensure effective communication and alignment between the Board of Directors and affiliated entities, supporting the achievement of common goals.

**Research and Analysis**

  • Conduct in-depth research on topics relevant to board discussions, providing well-informed insights and recommendations.
  • Stay informed about industry trends, regulatory changes, and best practices in corporate governance to support informed decision-making.
  • Prepare detailed reports and presentations for board members, synthesizing complex information into clear and actionable insights.

**Confidentiality and Compliance**

  • Uphold the highest standards of confidentiality and integrity in all board-related activities and communications.
  • Ensure compliance with organizational policies, governance frameworks, and legal requirements.
  • Maintain accurate and up-to-date records of all board activities, ensuring transparency and accountability.

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