Project Management Specialist

Doha, Qatar

Key Accountabilities

Key Duties

Project Leadership & Planning
- Manage all aspects of PHCC portfolio to ensure it is aligned to and directly supports the achievement of strategic and organizational objectives.
- Provide on-site leadership for CPMO team members and PHCC Program/Project team by building and motivating team members to meet project and performance related goals.
- Evaluate the progress of program/projects on a regular basis to ensure the right level of guidance and support is provided for efficient and effective delivery.
- Work closely with stakeholders across PHCC to guide and support all aspects of managing programmes/projects e.g., interdependencies, risks etc.

Portfolio, Project Management Standard, Practices and Methodology
- Monitor and support strategic execution, providing guidance for areas to be able to categorize correctly, select, prioritize, and execute Programs/Projects
- Facilitate integrated portfolio/program/project management, ensuring clear PM governance through monitoring, guiding and escalating risks/issues to get clear direction and decisions across PHCC
- Implement project management processes, guide and work with project/program managers and ensure they are continuously applied within the project portfolio in accordance to standard methodology. Mentor and train PHCC in Project Management practices.
- Provides high-level guidance/tools/training/monitoring to Project Managers and Project Teams as needed while managing and supporting with their Programs / Projects.
- Seek means to continue to develop and further improve tools and templates. Manage and maintain program/project related documentation and information tools, templates in a structured fashion by departments.
- Develop and communicate common Project Management terminology standards to ensure common language within PHCC and eventually within the Health Sector.
- Identify steps for continuous improvement pertinent to the project lifecycle and methodology and effectively disseminates information through the appropriate communication channel across PHCC, whilst providing the necessary training and support where needed.

Project Management Processes / Analysis
- Perform methodical investigation, analysis, review and documentation of all or part of programs and projects data information, reports and associated processes, and present data accordingly on which the information is based.
- Develop, monitor, and analyse program/project work and update reporting tools, information systems with accurate data/project information.
- Ensure that project information to support reporting and ad-hoc requests is collected and managed in line with CPMO team processes and organizational standards and is delivered to time and to the agreed quality.
- Design, build and improve business/project processes/workflows and conduct analysis of processes, assessment of potential benefits of new approaches being considered/developed.
- Establish proactive measures by taking the required action and anticipating opportunities for Project Management processes/tools/documentation/other requests.

Project Management Support
- Evaluate the progress of program/projects on a regular basis to ensure the right level of guidance and support is provided for efficient and effective delivery, and report the findings to the Head/Project Manager
- Ensure change control processes are effective across all projects, programs and portfolios is run.
- Help in identifying, analysing, and reporting risks, issues, dependencies etc related to projects.
- Support the project managers in stakeholder management e.g. help gather, analyse and communicate requirements and changes etc.
- Ensure to keep project stakeholders across different areas informed throughout the project's life cycle and that priorities etc, are agreed on a timely basis. Work closely with stakeholders across PHCC to guide and support all aspects of managing programmes/ projects e.g. interdependencies, risks etc.
- Support in managing all aspects of PHCC portfolio to ensure it is aligned to and directly supports the achievement of strategic and organizational objectives
- Monitor and support strategic execution; providing guidance for areas to be able to categorize correctly, select, prioritize, and execute Programs/Projects
- Seek means to continue to develop and further improve tools and templates. Manage and maintain program/project related documentation and information tools, templates in a structured fashion by departments.
- Support in designing and developing the project documentation repository and ensure to maintain appropriately project documentation, communications
- Develop and build techniques associated with planning and monitoring progress of projects. Examples: product/work breakdown structures, baselining, critical path analysis, earned value, resource analysis, conflict resolution.

Project Implementation & Risk Management
- Manage interdependencies and coordination acros