IT Project Manager Specialist

Location

Doha, Qatar

Experience

10

Job Type

Outsourcing

Job Description

Position: IT Project Manager Specialist

Job Purpose

To manage and support the IT programs and projects executed by the Business Applications department, including both in-house developed and outsourced vendor-driven IT solutions.

Core Responsibilities

Project Management & Governance

• Design, develop, and maintain project plans and schedule project implementation activities.
• Track and review project progress: compare planned vs. actuals, take corrective actions, and maintain updates.
• Develop project budgets, forecasts (monthly/yearly), and manage budget initiation, expense tracking, verification, reporting, and closeout.
• Ensure compliance with IT PMO-governed project management processes and procedures.
• Liaise with business units and stakeholders to align teams and decisions for critical project milestones.
• Identify project risks and define mitigation plans; proactively prevent issues and address challenges promptly.
• Organize and facilitate review meetings, requirement elicitation workshops, testing, and training sessions.
• Maintain all documentation and approvals required for each project phase as per PMO governance.
• Ensure timely, high-quality project delivery within budget, maximizing end-user value.
• Carry out comprehensive project close-out activities.

Business Analysis & Stakeholder Engagement

• Conduct business analysis and requirements workshops with functional SMEs.
• Translate business needs into defined scope, documented requirements, and secure alignment with project owners.
• Develop technical design documents including UI wireframes, process workflows, architecture diagrams, and business rules.
• Prepare and communicate project plans, scope definitions, budget forecasts, and schedules.
• Influence and align with stakeholder groups and wider leadership to gain necessary approvals and commitment.

Portfolio & Documentation Management

• Maintain portfolio status on the Enterprise Portfolio Management platform, including:

• Up-to-date project schedules

• Monthly reporting of project status
• Upload of lifecycle documentation
• Acquisition and documentation of gate decisions
• Maintain all project documentation using approved templates and secure necessary approvals.

Delivery, Leadership & Vendor Management

• Lead internal and vendor project teams, assigning and tracking responsibilities and tasks.
• Supervise and coach team members, offering guidance and educational support.
• Ensure on-time, on-budget delivery of solutions that meet quality and business expectations.
• Monitor schedule, scope, and budget; report regularly to project owners and stakeholders.
• Identify and manage risks and issues, revising timelines or resources when needed with approval.
• Provide regular status updates and KPIs to the IT PMO, contributing to IT portfolio governance.

Procurement, Contracts & Compliance

• Manage outsourced project tender processes:

• Prepare procurement document sets

• Conduct vendor research
• Evaluate technical bids
• Oversee solution implementation and vendor coordination
• Ensure security controls identified through Information Security Risk Assessments are addressed and evidenced.

Strategic Support & Optimization

• Support transformation, change, and high-impact strategic programs as assigned by leadership.
• Identify and implement cross-organizational improvements aimed at cost savings, efficiency, revenue generation, and integration.

Educational Qualifications

• Bachelor's degree in Engineering, Computer Science, or related field with 10+ years of post-degree experience in IT, in a techno-management role.
• Preferred: Postgraduate qualifications (e.g., MSc, MBA, or other business/engineering/scientific degrees).

Professional Qualifications & Skills

Required:

• Minimum 7 years of experience as an IT Project Manager in large organizations.
• At least 2 completed end-to-end IT projects valued at USD 500K or more.
• Proven experience in large enterprises, specifically in the Oil & Gas industry.
• In-depth understanding of PMI Knowledge Areas (PMBOK) and predictive methodologies.
• Proficient in project tools like EPM, MS Project, etc.
• Strong communication, time management, multitasking, and stakeholder engagement skills.
• Logical thinking and innovative problem-solving abilities.
• Strong commercial and organizational acumen.

Preferred Certifications:

• PMP certification (strong plus)
• Agile certification and experience in adaptive project management
• Business Analysis certification
• Certifications in business process improvement (e.g., BPM, Six Sigma)

Desirable Knowledge:

• IT/IS infrastructure (e.g., databases, LANs)
• IT applications and service delivery models
• Standard procurement & contracting procedures
• SLA negotiation and documentation

Skills

Cco, Proactive, Clo, Coo, Written Communication Skill, Team Leadership, Cro, Business Analysis, Risk Assessment, Cto, Written Communication, Verbal Communication Skill, Mba, Six Sigma, Oral And Written Communication, Vat, Time Management, Education, Ms Project, Erp, Ned, Solution Implementation, Information Security, Verbal Communication Skills, Visio, Attention To Detail, Management Skill, Compliance, Agile, Researching, Pmbok, Workflow, Leadership, Excel, Communication Skill, Time Management Skill, Documentation, Seo, Supervision, Communication Skills, Bpm, Budgeting, Project Management