Administration Assistant

2 weeks ago

Doha, Qatar Nakilat Full time

**Job Summary and Purpose**:
Provide secretarial and administrative support to Shipbuilding Director and support Project Management Team (PMT) to ensure an efficient and operational project office.

**Accountabilities**:
**Key Accountabilities**:

- Prepare business letters and memos as directed by the Shipbuilding Director or designee.
- Responsible for administration of processing items through the Management of Change system and maintaining the project log.
- Assist in compilation of the project weekly activity report.
- Maintain department files and records. Index and maintain all records and ensuring all records held are retrievable.
- Maintain an adequate stock of standard office supplies on-hand to permit efficient office operation, and the contact points for ordering special supplies when needed.
- Maintain staff attendance and leave records.
- Maintain department contact lists, including vendor/maintenance organizations who may be contacted for the repair and/or replacement of office equipment.
- Assist in making travel arrangements for staff personnel as may be needed.
- Assist in maintaining a smooth flow of communications with other entities in the shareholder organizations as directed by the Shipbuilding Director.
- Track and updates the project administration budget, including the office budget and site budgets.
- Assist with all schedule coordination efforts to ensure issues at all phases of the project through vessel delivery are addressed in a timely manner.

**Generic Accountabilities**:
**Safety, Health, Environment & Quality (SHEQ)**:

- Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

**Policies, Systems, Processes & Procedures**:

- Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.

**Others**:

- Carry out any other related duties as directed by Shipbuilding Director to support the shipbuilding initiatives and projects.

**Qualifications, Experience and Job Skills**:
**Qualifications**:

- High school education (or higher), with some technical familiarity.

**Experience**:

- Minimum two (2) years’ experience as a secretary/administrative assistant in a technical project environment, preferably the oil and gas industry or with a ship owner/operator, responsible for the design and construction of large vessels.
- Some knowledge of ships and marine nomenclature.

**Job Specific Skills**:

- Excellent written and spoken English language skills.
- Proficient in the use of word processor, spreadsheet, and presentation software (especially Microsoft Word, Excel, and PowerPoint), including the ability to prepare professional reports and presentations.
- Ability to work with figures and to present summary figures in a clear, concise manner.

**Administration Assistant**:

- Department:
- City:

**Job Segment**:Administrative Assistant, Project Manager, Administrative, Technology

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