Vn 2022 105 Supply Chain Officer

**Context**:
Under the overall supervision of the Chief of Mission (CoM) or Head of Office (HoO) and direct

supervision of the Supply Chain Officer, and in close collaboration with the Regional Office for

for Middle East and North Africa (MENA) in Cairo, and in coordination with the Manila Supply

Chain Unit (MSCU) in Manila Administrative Centre (MAC), the Supply Chain Division at

Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for supply

chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality

goods/services to the beneficiaries at optimal price and in a timely manner.

**Core Functions / Responsibilities**:
1. Contribute to the strategic planning for supply chain related activities of the Country Office

(CO) in close collaboration, with internal and external stakeholders in the country, as well as

relevant units at HQ.

2. Conduct logistics capacity assessment and market research to keep abreast decisionmakers

about local market trends and developments; analyze statistical data and market reports on the

commodity situation, production patterns and availability of good and services.

3. Coordinate and monitor all supply chain management related tasks and activities, including

planning, budgeting, scheduling and provision of goods and services needed by the CO.

Prepare regular progress reports, statistical information and briefing notes, as required.

4. Contribute to the management of the supply chain activities in the CO, including planning,

procurement, warehouse management, transport and distribution, fleet, assets and facilities

management, logistics informaiton management and reporting, and provide support, guidance

and training to the relevant staff with respect to the related policies, rules and regulations.

5. Identify supply chain bottlenecks (value stream mapping) and propose the optimization of the

processes to fill the gaps and ensure beneficiaries receive quality goods and services in a

timely and efficient manner.

6. Contribute to the review of the procurement requests, identify service providers, and evaluate

information regarding vendor's performance in terms of quality, prices, and timely delivery of

goods/services. Maintain a pool of qualified vendors.

7. Solicit bids, quotations, and tender documents, oversee bidding process, and provide support

for executing the procurement transactions, analyze the offers assuring conformity to specified

requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare

purchase orders and ensure receiving authorization in line with the CO’s delegation of authority

(DOA) matrix.

8. Liaise with the programme management and provide technical support in preparing and

issuance of “Call for Proposals” and bidding documents for the tendering processes of the

programmes/projects. Ensure bidding processes are conducted fairly, transparently and in

accordance with the existing procurement rules and regulations.

9. In coordination with relevant parties, ensure timely submission of asset, procurement and

other reports within the CO, Regional Office and relevant HQ departments, as appropriate.

10. Contribute to the establishment and management of robust appropriate internal control

mechanisms for Supply Chain Management process to safeguard the Organization's assets and

prevent fraud, while ensuring that country specific administrative procedures are in place and

followed in accordance with the Organization's rules and regulations.

11. Support and monitor the maintenance and repair of office facilities, including preventive

maintenance. Contribute to the establishment of maintenance agreements with competent

service providers when it is feasible and determined to be cost effective.

12. Provide training and guidance to the SCM staff of CO, while monitoring, evaluating and

supporting their professional and career development.

13. Participate and engage actively in the UN inter-agency meetings and forums related to

supply chain management. Collaborate on sharing resources to achieve common goals and

implementation of UN global initiatives.

14. Perform such other duties as may be assigned.

**Required Qualifications and Experience**:
Education
- Master’s degree in Business Administration, Supply Chain Management, Logistics,

Procurement, or a related field from an accredited academic institution with two years of

relevant professional experience; or,
- University degree in the above fields with four years of relevant professional experience.

Experience
- Experience in managing diverse procurement and logistics operations; and,
- Demonstrated experience in training and supervising teams of co-workers, managing vendors

and suppliers.

**Skills**:

- Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's
- Excellent level of computer literacy and good knowledge of SAP is an advantage.

Languages