Payroll Assistant(Sr. Time Keeper)

**Job Description: Payroll Assistant (Senior Time Keeper)**

**Department**: Finance & Accounting / Human Resources
**Reports to**: Payroll Manager / Finance Manager
**Position Type**: Full-Time, [Specify if Hybrid/On-site]

**Company Overview**

[Insert a brief 1-2 sentence description of your company, its mission, and culture.]

**Position Overview**

**Key Responsibilities**

**1. Timekeeping & Attendance Management (Core Focus)**:

- Act as the system administrator and primary point of contact for the organization's time and attendance software and manual in excel sheet.
- Review, audit, and validate daily/weekly timecards for completeness and accuracy, including regular hours, overtime, shift differentials, paid time off (PTO), and leaves of absence.
- Proactively identify and resolve missing punches, schedule conflicts, and unauthorized overtime in collaboration with department supervisors.
- Process and verify timesheet approvals, ensuring all submissions are complete and authorized by deadlines.
- Maintain and update employee schedules, shift patterns, and holiday calendars within the system.
- Educate and support managers and employees on proper timekeeping procedures and system usage.

**2. Payroll Processing Support**:

- Prepare and reconcile timekeeping data for seamless import into the payroll system.
- Assist in processing semi-monthly, bi-weekly, or weekly payroll runs for all employees.
- Calculate adjustments for back pay, bonuses, commissions, deductions, and garnishments as directed.
- Support the distribution of payslips (electronic or physical) and annual tax documents (e.g., W-2s, P60s).
- Help maintain accurate payroll records and employee files in compliance with data protection regulations.

**3. Compliance & Reporting**:

- Ensure timekeeping practices comply with Qatar local labor laws (e.g., FLSA, overtime rules).
- Prepare routine and ad-hoc reports related to attendance, overtime, absenteeism, and labor costs for management.
- Assist in payroll audits, both internal and external, by providing precise time and attendance records.
- Stay updated on changes in payroll tax laws and timekeeping regulations.

**4. Query Resolution**

Serve as the first line of response for employee and manager inquiries related to timesheets, pay discrepancies, leave balances, and clock-in/out issues.
- Investigate and resolve timecard discrepancies promptly and professionally, ensuring corrections are processed for the correct pay period.
- Foster positive working relationships across all departments.

**Qualifications & Skills**
- **Essential**:

- Proven experience (2+ years) in a timekeeping, payroll assistant, or similar role with a heavy emphasis on data accuracy.
- In-depth, hands-on experience with time and attendance software and payroll systems (e.g., RAMCO, SAP, Oracle, Workday, Sage, or major dedicated platforms).
- Strong understanding of payroll processes, wage and hour laws, and basic accounting principles.
- Exceptional attention to detail and a high degree of numerical accuracy.
- Advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, etc.).
- Excellent organizational skills and the ability to meet strict, recurring deadlines.
- High level of discretion and integrity when handling confidential information.
- **Desirable**:

- Associate or Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
- Payroll certification (e.g., Certified Payroll Professional - CPP, Fundamental Payroll Certification - FPC) or working towards one.
- Experience in a unionized environment or with complex multi-state/province payroll.

**Job Types**: Full-time, Permanent

Pay: QAR1.00 per month