Catering and Conference Services Executive

5 days ago

Doha, Qatar Mondrian Full time

**Company Description**
From high-octane lobby socialising to events, celebrations, and business conclaves, every venue pulses to the electric Mondrian beat. With food and nightlife venues spread across eight different locations on the property, there is nothing like Mondrian Doha in the entire region.

Duties & Functions:

- Handle incoming catering, social, and wedding inquiries and convert them into confirmed business
- Proactively upsell menus, venues, AV, décor, and added services to maximize total event revenue
- Identify and develop new business opportunities within Arabic-speaking markets and social segments
- Build strong relationships with wedding planners, social event planners, and key clients
- Negotiate contracts, pricing, and terms in line with hotel strategy and approvals
- Achieve individual and team revenue targets
- Conduct professional site inspections to convert business
- Create proposals and contracts in line with hotel standards
- Ensure all event payments, deposits, and guarantees are received as per finance policy
- Coordinate and manage social events and weddings, ensuring all client requirements are delivered with precision
- Support corporate events when assigned by management
- Act as the main point of contact for clients from contract to event day
- Coordinate menu tastings and support menu planning with clients and culinary team
- Assist clients in coordinating external vendors (florists, furniture, linen, entertainment, etc.)
- Prepare floor plans, seating plans, and event coordination materials
- Conduct site inspections and planning meetings leading up to events
- Meet and greet clients on the day of the event and oversee smooth execution
- Conduct proper event handovers to Banquet Operations for flawless delivery
- Proactively solve problems onsite to protect guest experience and revenue
- Gather client feedback and share insights with CCS leadership
- Attend BEO meetings and ensure full operational alignment across Banquets, Culinary, AV, Engineering, Security, and Front Office
- Ensure all event details are accurately entered and maintained in Delphi / Amadeus
- Prepare and distribute Daily Event Reports to relevant stakeholders
- Ensure BEOs, floor plans, and operational notes are complete, accurate, and issued on time
- Ensure smooth internal communication between all departments involved in event delivery
- File contracts, maintain organized digital and physical files, and ensure timely collection of signatures
- Maintain accurate client and event records in all systems
- Manage correspondence and CCS-related inquiries professionally and in a timely manner
- Compile event data for internal analysis and reporting
- Process business-related forms including refunds, complimentary forms, entertainment
- vouchers, and expense reports
- Ensure full compliance with hotel systems, policies, and procedures

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