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Real Estate

2 weeks ago

Doha, Qatar Al Jassim Group Full time

Al Jassim Group is seeking a service-oriented and self-motivated professional to join our Real Estate team as Secretary Cum Coordinator.

**Requirement**

Experience : 5+ Years

Designation : Secretary Cum Coordinator

Location : Qatar

**Job Summary**:
To work with Real estate and Asset management in all aspects Secretary work, leasing, administration, facility functions as and when required.

**Functional Responsibilities**:

- Prepare and manage correspondence, making reports and other important documents given by department head.
- Gather quotations for furniture, appliances and mattress etc.
- Prepare LPO, coordinate with suppliers for delivery and prepare reports for finance for payment Receive and file important contracts and correspondences for all properties and projects etc Attend meeting, (MBR, Hotel committee, budget and outstanding meeting, etc) and prepare minutes for HOD approval
- Prepare media schedule every month, coordinate with the newspaper company, monitor daily advertisements, and ensure everything was properly posted according to media schedule.
- Receive invoice, sign and forwarded to the finance.
- Open, read, route and distribute incoming mail and other material and prepare answers to routine letters.
- Arrange and confirm appointments and inform all the parties involve earlier prior to the appointment period.
- Setup and maintain filing systems for easy retrieval.
- Prepare attendance and overtime timesheet for real estate staff Prepare petty cash claim for facility management.
- Prepare stationery and office supply orders for the department.

**Leasing/facility/customer service**:

- Receive calls; communicate verbally and in writing to answer all inquiries and request of tenant’s Direct communication to facility staff to arrange requests received from tenant on the same day Receive calls for complaints and directed to concerned person
- Arrange in setting up luxury apartments upon tenant's requests. (Making memo for finance to purchase necessary items)
- Prepare offers and quotations and follow-ups.
- List down all inquiries for apartments, warehouse, and tower Prepare letters for tenants with regards to Karahmaa registration
- Perform all work as and when necessary in absence of leasing coordinator

**Experience**:

- Real Estate Secretary: 2 years (required)