Document Controller

1 week ago

Doha, Qatar Doha Kowate Full time

**Job Summary**:
The Document Controller is responsible for maintaining and managing all company or project-related documents to ensure that they are easily accessible, securely stored, and up-to-date. The role involves organizing and coordinating document control processes and ensuring compliance with company policies and regulatory standards.

**Key Responsibilities**:

- **Document Management**:

- Maintain a structured filing system for both physical and electronic documents.
- Ensure proper labeling, categorization, and version control of documents.
- Regularly update and archive obsolete or outdated documents.
- **Document Distribution**:

- Distribute documents to relevant departments, teams, or stakeholders in a timely manner.
- Monitor and track document review and approval workflows.
- **Compliance and Quality Assurance**:

- Ensure all documents comply with organizational and regulatory standards.
- Conduct periodic audits to ensure document accuracy and consistency.
- **Collaboration and Communication**:

- Work closely with project teams, managers, and external parties to ensure smooth document exchange.
- Respond to document-related inquiries promptly and professionally.
- **System Administration**:

- Manage and maintain document management software or platforms.
- Provide training and support to staff on document control procedures and systems.
- **Reporting and Metrics**:

- Generate regular reports on document control activities, such as status updates and compliance metrics.
- Identify areas for improvement in the document control process.

**Qualifications and Skills**:

- **Education**:

- A diploma or bachelor’s degree in business administration, management, or a related field is preferred.
- **Experience**:

- Proven experience in document control, records management, or administrative roles.
- Familiarity with document control software (e.g., SharePoint, Aconex, EDMS) is an advantage.
- **Skills**:

- Strong organizational and multitasking skills.
- Excellent attention to detail and accuracy.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Knowledge of document management standards and best practices.
- Strong communication and interpersonal skills.
- Fluent in both English and Chinese Mandarin

**Working Conditions**:

- Typically office-based with standard working hours.
- May require occasional travel or extended hours, depending on project needs

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: QAR5,000.00 - QAR5,500.00 per month

**Language**:

- mandarin chinese (required)

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