Administrative Design Assistant

2 days ago

Doha, Qatar Al Tafany Businessmen Services Full time

**DESIGN DUTIES**:

- Research furnishings, fabrics, fixtures and finish materials; including cost estimates
- Create PowerPoint presentations & mood boards & assist in client presentations
- Prepare and update material schedules
- Site visits to develop accurate space plans through field measures

**PURCHASING DUTIES**:

- Order and maintain sample library
- Price selected items and specify reselections
- Work with designers to order approved items
- Vendor follow up to ensure timely delivery

**CLIENT/PROJECT MANAGEMENT DUTIES**:

- Prepare and update project furnishings budget.
- Assist with contract management.
- Attend Client meetings as requested.
- Oversee receiving and manage any repair/claim concerns.
- Work with design team to schedule installs.
- Assist in receiving and on installations to ensure all items are delivered, inspected, damages recorded, and repairs scheduled.
- Site visits to ensure proper design execution and provide status updates to management.
- Work with clients and designers to resolve issues and ensure successful completion of projects.

**ADMINISTRATIVE DUTIES**:

- Prepare reports, product specifications, cost estimates, presentation material and other documentation.
- Responsible for maintaining company calendar, scheduling meetings and managing deadlines.
- Record keeper at meetings, capturing relevant tasks for follow-up.
- Organize project binders, on-line project files and client samples.
- Prepare client proposals and track invoicing.

**QUALIFICATIONS**:
**Education**: Must have a minimum of a High School Diploma.

**Mandatory Experience/Background**:

- A minimum of two years’ experience in high-end residential construction.
- Interior Design education may substitute for mandatory experience.
- Must take initiative and be capable of working in a fast-paced environment.
- Requires excellent computer skills including Outlook, Excel and Power Point.
- Strong communication skills and attention to detail required with the ability to manage and organize multiple tasks and work as part of a team.
- Reliable vehicle, valid driver’s license and auto insurance for occasional company business.

**Desired Experience/Qualifications**:

- Two or more years of work experience in a design firm, working with high-end clientele.
- Proficiency in Design Manager and the ability to read blueprints.
- AutoCAD, Photoshop and/or Sketchup a plus.

**Physical Requirements**:

- Must be able to lift and carry up to 20 pounds (unpacking merchandise, assisting on install and updating library materials).
- Must be able to climb a ladder for installation assistance.
- Will periodically be required to sit at a desk or a computer for extended periods of time.

**PACKAGE**:
3000 QAR Salary and a certain percentage as commission on every project completion.

**Job Types**: Full-time, Permanent

**Salary**: From QAR3,000.00 per month

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Design Assistance: 2 years (required)

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