Admin-procurement Coordinator

2 weeks ago

Doha, Qatar Alida Interiors Full time

Designation Admin cum Procurement Coordinator

Experience 2-3 years

Salary To be decided.

**Summary**:
Coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities on behalf of the company executives. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues.

Coordinates the provision of office and staff support services to the office, and oversees and/or participates in the coordination, supervision, and completion of special projects.

**Duties and Responsibilities**:

- Provides confidential secretarial and administrative support for the principal executive or executives, to include managing the schedule/calendar, making travel arrangements, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
- Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
- Develops and maintains relationships with vendors and internal costumers for assigned products and services; investigates and identifies new product areas; meets with suppliers and customers.
- Negotiates price and delivery with potential suppliers. Defines value according to knowledge of market price. Prepares and follows up on Purchase Orders.
- Practice the procurement procedures (Obtain 3 minimum quotation, summaries and get management approval, work as the focal point for the purchasing)
- Work within the Procurement team communicating with Sourcing buyers as needed for new quote or new supplier need.
- Maintain the purchase orders, coding the purchase bills according to the projects
- Create, prepare, and deliver reports to various departments
- Organize meetings and meeting schedules for each department
- Coordinate with human resources to handle payroll and personnel databases
- Performs miscellaneous job-related duties as assigned.
- Making Quotations & LPO’s as per the project teams request and approval.
- Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.

**Qualifications**:

- Bachelor’s Degree in Administration or Equivalent.
- Highly organized and able to create an organized and easy-to-follow system for others.
- Strong communication skills.
- Ability to handle multiple tasks and duties simultaneously.
- Organizing and coordinating skills.
- Knowledge of office management principles and procedures.

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