Commercial Admin

**About BWS**

Balich Wonder Studio is an integrated entertainment group that conceives, produces and delivers live experiences. We create visionary projects with long-lasting value, from large scale Ceremonies to immersive shows, from events and brand experiences to destination experiences. We value emotions as the ultimate experience of everything we approach; we generate them through unique creativity and impeccable execution.

The Group is currently merging talents and skills of a multicultural team of more than 140 people coming from 20 countries and it operates through 4 divisions and two companies in Middle East: Ceremonies Division; Events and Brand Experiences Division; Destination Experiences Division; Immersive Shows Division; BWS-KSA, the branch in the Kingdom of Saudi Arabia and HQWS, the company based in Dubai, UAE, and serving the whole MEA Region creating and delivering events and activations.

From our headquarters in Milan, we seek wonder all around the world.

**The role**

The

**Main responsibilities**
- Formalize the hiring process of the people recruited under the input of the Head of Staff and based on the budget guidelines set by the GM, and functionally by the Commercial Director.
- Negotiate with staff on issues relating to pay and conditions
- Collect the proper approvals to finalize the hiring process
- Liaise with legal department on administration of staff contracts
- Support and liaise with the administration for required records relating to staff
- Coordinate the payment of the project’s personnel with the administrative and finance departments; from the initial revision of the invoices until the final processing of the payment.
- Provide coaching, support and HR expertise to line managers on employment matters
- Share information with the project’s staff regarding the team’s structure by creating a Contact List & Organizational Chart.
- Support and oversee on boarding procedures
- Liaise with logistic department for flights, visa & accommodation needs and conditions and make sure hired staff receives the proper welcome kit and information prior to arrive on site.
- Keep constant control on committed budget

**Requirements**:

- Two plus years within Creative Agency and Event Management environment
- Experience in HR, Recruitment, Governance, Reporting Mechanisms
- Experience in cost & budget control
- Experience in working with teams and colleagues
- Integrity and approachability, as managers and staff must feel able to discuss sensitive and confidential issues.
- Strong work ethic and willing to work long and unsocial hours as necessary
- A bachelor's degree in business, communications, or a related field
- Although position is based in Al Ula, ability to travel with short notice is a must_