Proposal Coordinator

4 days ago

Doha, Qatar SNC-Lavalin Full time

**Summary**:
At SNC-Lavalin, we believe the world-class expertise and unwavering commitment of our employees are the reasons for our success. We value teamwork, respect and openness above all else, and we empower our people to grow and learn. Join us, as we work to become the world’s most sought-after engineering and construction firm.

**Primary Responsibilities**:
Support the Proposal Manager to produce winning, professional, competitive proposals for SNC-Lavalin’s Facility Management Sector. To perform this role successfully, the Senior Proposal Coordinator will be responsible for, but not limited to, the following:
How will you contribute to the team?

**Proposal Estimation**:

- Assist the Bid Lead with the cost inputs/pricing element of tenders and to price individual elements of tenders under supervision to include: e.g. IT equipment requirements, consumable budgets, spare parts etc.
- Prepares cost estimates for the small-scale proposal and contract renewals as and when required.
- Maintains an updated database of historical cost data.
- Lead pricing for smaller scale proposals.
- Attend site visits

**Proposal Writing/Editing**:

- Collaborate in development of response templates and first response drafts.
- Write and develop clear, persuasive proposal content and other sales materials that are technically correct and clearly convey a compelling story that resonates with the customer and incorporates win themes.
- Assist in preparation of resumes, Project Fact Sheets (PFSs) and other proposal attachments and related materials.

**Proposal coordination**:

- For each pursuit, and under the direction of the assigned proposal manager, understand the submission requirements and necessary schedule.
- Supporting the proposal manager, coordinate the planning, development and production of proposals.
- Support proposal kick-off meetings and proposal coordination meetings.
- Communicate verbally and in writing with proposal participants to track tasks against the schedule.
- Monitor progress of the proposal process with timely follow-up to ensure internal proposal deadlines are being met.
- Maintains checklists of mandatory forms, signatures and approvals, and track progress to completion.
- Identify/escalate issues that may impact the proposal’s schedule or quality
- Lead end-to-end process and proposal development for smaller scale proposals
- Support clarifications and post-bid submission requirements
- Contribute to lessons learned and internal debrief of proposals meetings
- Follow established SNC-Lavalin proposal policies and guidelines
- Contribute in analyzing and segregation assets list

**Requirements**:

- University degree in business, facility management, or related field.
- Minimum 5 years’ experience in proposals in a bid estimating/proposal role in FM or MEP background.
- Good knowledge of operations and maintenance services and facility management.
- Superior writing and editing skills in the English language
- Ability to multi-task and manage several projects at one time
- Ability to read and understand technical drawings & technical manuals
- Very detail-oriented
- Demonstrated ability to remain calm under pressure
- Experience working towards firm deadlines
- Results-oriented with an extremely high work ethic, stringent quality standards, and can-do attitude

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