Admin Coordinator

POST: Admin Coordinator

LOCATION: RAS LAFFAN

JOB DESCRIPTION.

To provide full support to Support Services, Office Administration section day to day activities,

1. Time management skills and Ability to work under pressure

2. Responsible for the entire requirements of Office supplies & services and also maintaining the proper stores, office furniture, and office equipment’s. Receiving and issuing the materials promptly to end user and requisitioned. Control over supplies and services and maintaining recoreds for all items

4. Plans, coordinates & directs the provision of procurement (Direct & Petty Cash) considering the standards of quality from local market on competitive prices by ensuring the cost effective management

5. Also, Coordinate with co-worker activities such as House Keeping, Pest Control service, Office maintenance, Landscaping & Gardening (Indoor plant), Courier & Mail service for during the leave period.

6. Submit regular reports on weekly and monthly basis and when required.

7. Schedule and conduct regular visits to buildings / Locations to maintain the high level of services standards and report any preventive maintenance or damages.

8. Follow up and coordinate with admin team for maintenance issues and keep up to date all service records.

9. Performs random checks and similar or related duties as required or assigned by support services representative.

10. Ensure complience with companies policices and procedure and Health, Safety & Enviromental (HSE&S) guidelines

11. Demonstrate visible commitment to HSE&S by periodivally leading / taking part in risk assesments, audits, HSE meetings, emergency drills, Tool Box Talks, WATCH programmee, Etc.

12. Ensures work environment is safe by identifying job site hazards and unsafe conditions pertaining to the duties.

13. Conduct all work activities in a safe and environmentally responsible manner at all times by not taking on any task(s) that are perceived to be unsafe.

14. Recommends improvements and provide suggestions for positive/best practices.

15. Reports to the company’s support services officer.

16. Attend meetings as and when requested.

17. Holding a valid driving license in the State of Qatar

18. Takes Health, Safety & Environmental (HSE) lead in ensuring “safe systems of work” and “safe conditions” are in place within area of responsibility.

19. Ensures implementation of company’s policies, procedures and initiatives. Performs ad hoc assignments as requested by the GS / SS Officer, Head of GS / SS or Manager General Services

20. _**Educational Requirements / Qualifications**:_(Formal education and professional qualifications and associations.
- High School/Higher Secondary (Twelfth Standard) and above

21. _**Experience**:_(Years required for an acceptable level of performance.)
- 3 to 5 Years in Admin Assistant / Coordinator Level to maintain the day to day business Knowledge of MS Office (Word, Excel, Power Point and Outlook)
- Valid Qatar Driving License
- smoothly
- Excellent knowledge of written and spoken English. Knowledge of Arabic is an asset.

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Ras Laffan Industrial City: Reliably commute or planning to relocate before starting work (required)