Document Controller

4 days ago

Qatar Dolphin Energy Full time

PRIMARY PURPOSE

Maintain Accurate records and files for all engineering documentation related to Management of Chane (MOC) processes and NOC documentation (for downstream facilities) received by and issued from the Technical Services division in order to ensure serure storage and timely accessibility

[Not translated in selected language]

RESPONSIBILITIES

1) Execute document control protocols and procedures in functional work areas related to the Technical Services Downstream activities.

2) Process incoming and outgoing documents and correspondences, including receipt, classification, registry, archiving, storage, retrieval, and back-up etc. Receive, record and upload all Management of Change documentation (ESR/IS/FMP/FCR/study reports/calculations/scope of work documents/drawings etc.) in the EDMS. Issue notifications for review and approval by management. Track issued documents, follow-up review process and issue/upload consolidated comments to in-house engineering teams and external consultants/EPC contractors and vendors.

3) Control issuance of document numbers, including maintenance of document registers/databases, and coordinate with all concerned parties to resolve issues relating to documentation activities. Issue native files and working copy numbers to engineering consultants and EPC contractors/vendors. Carry out quality checks on all received documents/drawings for compliance to documentation numbering/revision numbering etc.

4) Protect all hardcopy records and native files/databases from damage or loss, in compliance with Dolphin Energy UAE’s Document Retention Policy. Coordinate, monitor and control all activities of documentation archiving contractor.

5) Identify document management and MOC process gaps and/or issues, make recommendations and implement document control system/MOC process enhancements.

6) Provide assistance, training and knowledge transfer on document control systems and management.

7) Facilitate communication flow of NOC documentation for downstream facilities, check completeness of NOC document submission and issuance in compliance with established policy and procedure, identify specific instances of non-conformance and report it in detail to concerned authority.

8) Provide the unique reference number for NOC documentation and ensure the registration and documentation are up-to-date and accurate.

9) Distribute the NOC request and NOC study result via EzDELCOM, in reference to approved NOC distribution matrix.

10) Conduct consolidation of comments from NOC reviewer using the NOC review sheet, and distribute to concerned parties for evaluation.

11) Provide the weekly report indicating the status of the NOC request, renewal or the certificate itself against action required, e.g. for study, review, approval, renewal, release, etc.

12) Receive, record, upload updated as-built documentation upon completion of modification projects and issue notifications and controlled copies to concerned stakeholders.

13) Receive, record, upload and distribute as-built documentation received from project teams, as-built in contractors etc.

14) Interface with Dolphin Energy’s IT team for arranging access to the EDMS to external entities.

15) Perform other similar or related duties as required or assigned by the Senior Manager Project Development.

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