Contracts & Tender Engineer

Position Overview

The
Contract & Tender Engineer
is responsible for preparing and coordinating technical, HSE, commercial, and contractual proposals for Oil & Gas tenders.

The role ensures that tender submissions are compliant, competitive, and aligned with client requirements.

This position serves as a central coordinator between engineering, HSE, procurement, finance, logistics, and management throughout the tender process.

Reporting Line

• Reports to: Operations Manager
• Functional interaction with: Managing Director, Engineering, HSE, Finance, Procurement

Key Responsibilities

• Tender Preparation & Coordination
• Lead tender kick-off meetings and coordinate internal contributors.
• Prepare complete bid packages (technical, HSE, commercial, contractual).
• Ensure submission compliance with client instructions, deadlines, and formats.
• Participate in clarification meetings and negotiations with clients.

• Maintain tender documentation, lessons learned, and benchmarks.

• Technical Proposal Development

• Review tender documents (SOW, data sheets, specifications, drawings).
• Coordinate with engineering teams to define execution methodology.
• Prepare technical write-ups, organization charts, schedules, and resource plans.

• Ensure adherence to industry standards (API, ISO, ASME, etc.).

• HSE Documentation

• Prepare HSE plans, risk assessments, and safety management documentation for bids.
• Ensure alignment with client HSE requirements and international standards
• Support incorporation of project-specific HSE strategies into proposals.

• Participate in internal HSE audits when required.

• Commercial & Financial Proposal

• Coordinate costing with procurement, engineering, and finance.
• Prepare priced and unpriced commercial proposals.
• Support pricing strategy meetings to enhance competitiveness.

• Conduct risk and contingency analysis for each tender.

• Contractual Review & Qualifications

• Review contractual terms and conditions.
• Identify legal, financial, and operational risks.
• Prepare contractual exceptions, deviations, and clarifications.

• Liaise with Legal and Management for validation.

• Methods & Continuous Improvement

• Analyze existing internal processes to improve efficiency in tender preparation.
• Implement tools and methods to enhance productivity and document quality.
• Prepare presentations and reports for management.

• Support continuous improvement initiatives across relevant departments.

• Ethics & Compliance

• Ensure strict adherence to Code of Conduct.
• Support due diligence checks and compliance with procurement integrity rules.

• Promote ethical practices throughout tender execution.

• Health, Safety & Environment (HSE)

• Adhere to Company HSE policies, rules, and procedures.
• Contribute to fostering a strong safety culture and Zero Fatality program.
• Participate in emergency drills and crisis management exercises when required.
• Part of emergency crisis team as directed
• Gather and share lessons learned.

Qualifications & Experience

• Education
• Bachelor's degree in mechanical, Petroleum, Civil, Chemical, or related engineering field.

• Master's degree or MBA is an asset.

• Experience

• 3–7+ years' experience in tendering, proposals, or project engineering (Oil & Gas).
• Good understanding of EPC/EPCI contract formats and tender processes.

• Experience in preparing technical and HSE documentation for large projects.

• Technical Skills

• Strong knowledge of Oil & Gas equipment, operations, and standards.
• Proficiency in tender analysis, planning, cost estimation, and scheduling tools.
• Solid understanding of contract law fundamentals and risk assessment.
• Excellent writing and communication skills in English.

• Proficiency with MS Office (Word, Excel, PowerPoint), MS Project or Primavera.

• Soft Skills

• Strong organization, time management, and coordination skills.
• Ability to manage multiple stakeholders and meet strict deadlines.
• Analytical mindset with strong attention to detail.
• Proactive, resourceful, and able to make sound decisions independently.

• Strong teamwork and cross-functional collaboration abilities.

• Additional Valued Assets

• Project management certification (PMP, Prince2, etc.).
• Power BI knowledge (training may be provided).
• Proficiency in a second language.
• Interest or experience in AI-enabled tools and workflows.