Senior Document Controller
15 hours ago
Job Summary
The Senior Document Controller is responsible for managing, controlling, and maintaining all project and corporate documentation for Oil & Gas projects. The role ensures proper document control procedures, version control, confidentiality, and compliance with client, regulatory, and company requirements throughout the project lifecycle.
Key Responsibilities:
- Establish, implement, and maintain document control systems and procedures in line with project and company standards.
- Manage incoming and outgoing project documents including drawings, specifications, correspondence, reports, and manuals.
- Ensure proper document numbering, revision control, distribution, and archiving.
- Maintain electronic and hard-copy document registers and tracking logs.
- Coordinate with project teams, engineers, consultants, and clients regarding document submission and distribution.
- Ensure timely submission of documents to clients and receipt of approvals/comments.
- Track document status, revisions, and turnaround times.
- Ensure compliance with ISO standards, client document control procedures, and Oil & Gas industry requirements.
- Support internal and external audits by providing required documentation and records.
- Ensure confidentiality and secure handling of sensitive project documents.
- Administer and manage EDMS / DMS platforms such as Aconex, SharePoint, Procore, or similar systems.
- Train project staff on document control procedures and systems.
- Monitor system performance and recommend improvements.
- Prepare document control reports including document status, overdue submissions, and transmittal logs.
- Ensure proper handover of documentation at project close-out.
- Maintain records in accordance with retention and project close-out requirements.
Qualifications & Experience
- Bachelor's Degree or Diploma in Business Administration, Engineering, or related field.
- Minimum 8–12 years of experience in document control, with at least 5 years in Oil & Gas projects.
- Strong knowledge of Oil & Gas documentation standards and workflows.
Skills & Competencies
- Expert knowledge of document control systems and EDMS platforms.
- Strong attention to detail and organizational skills.
- Ability to manage large volumes of technical documentation.
- Excellent communication and coordination skills.
- Ability to work under pressure and meet project deadlines.
Job Type: Permanent
Application Question(s):
- How many years of Document Controller experience do you have ?
- How soon you can join after selection ?
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