Document Controller
59 minutes ago
Document Controller/Office Administrator
Education Level:
Diploma or Bachelor's Degree
Experience Level:
3-5 years in Qatar, preferably in the interior design, architecture, or construction sector
Employment Type:
Full-Time
Compensation:
Based on Experience
About AEA Designs
At AEA Designs, we value hardworking individuals committed to personal and company growth. We seek proactive problem-solvers who embrace challenges and believe no task is impossible.
Job Description
AEA Designs is seeking a highly motivated, detail-oriented, and organized
Document Controller/Office Administrator
to oversee document control and perform a variety of administrative and clerical duties.
Key Responsibilities
Document Management & Administrative Support
• Manage the flow of project documentation, including drawings, contracts, and correspondence, ensuring accurate tracking, filing, and version control.
• Establish and maintain an efficient document control system for archiving, retrieval, and distribution of documents.
• Input and track all incoming and outgoing documents using document control systems.
• Review documents for accuracy, completeness, and compliance with company standards.
• Generate reports and summaries for management and team decision-making.
• Conduct regular audits of documentation systems to ensure accessibility and proper categorization.
General Office Management
• Oversee daily office operations, including supply procurement, vendor coordination, and office maintenance to ensure a professional workspace.
• Answer and direct phone calls, organize and schedule appointments, and maintain company records, including employee files, financial documents, and contracts.
• Write and distribute emails, memos, and forms while updating and maintaining office policies and folders.
Communication and Coordination
• Serve as the first point of contact for office inquiries and visitors.
• Collaborate with internal teams and external stakeholders to ensure seamless communication and timely delivery of tasks.
HR Support
• Assist with onboarding new employees, including document collection, office orientation, and maintaining attendance and leave records.
Meeting and Event Management
• Organize and schedule meetings, record minutes, and distribute follow-ups.
• Coordinate company events, workshops, and training sessions.
Key Skills and Attributes
• Excellent organizational and time management skills.
• Strong proficiency in document management systems and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• High attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Proactive, multitasking, and able to perform well under pressure.
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Team-oriented with a pleasant personality.
How to Apply
Send your CV to
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