Program Coordinator, Strategic Support

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Coordinator, Strategic Support - CPE4H | Penn Engineering

Job Profile Title

Coordinator, Program

Job Description Summary

Penn Engineering's world-acclaimed faculty, state-of-the-art research laboratories, and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning.

The Program Coordinator for Strategic Support is a member of Penn Engineering's Strategic Support Team, which provides administrative and operational support to assigned research centers and strategic initiatives across the School. Team members are assigned to support designated research centers and strategic initiatives based on organizational needs.

This position is assigned to the Center for Precision Engineering for Health (CPE4H), providing administrative and operational support to its Director, Principal Investigators, core faculty, and research personnel by coordinating the administrative and operational activities of the Center.

Job Responsibilities

• Provide administrative and operational support to the Director, Principal Investigators, core faculty, and research personnel in support of the activities and operations of the assigned Center (CPE4H)
• Coordinate the planning and execution of meetings, seminars, workshops, symposia, site visits, and other events in support of the assigned Center, including scheduling, venue reservations, speaker invitations, event communications, registrations, catering, visitor logistics, travel arrangements, and reimbursement processing
• Manage communications, website content, social media, announcements, newsletters, marketing materials, and other outreach activities in support of the assigned Center.
• Coordinate Center office operations by managing room reservations, office space logistics, facilities service requests, supplies and deliveries, greeting Center visitors, supervising student workers (including scheduling, assigning work, and approving timesheets), and coordinating the day-to-day administrative and logistical needs of the Center's facilities
• Provide administrative support for proposal development by preparing documents, coordinating administrative materials, maintaining proposal files, and communicating with investigators and Penn Engineering Research Services
• Monitor expenditures and coordinate with Penn Engineering Financial Services on Center-related financial matters
• Perform other duties and special projects as assigned in support of the Strategic Support Team and Penn Engineering research centers and strategic initiatives

Qualifications

• Bachelor's degree and a minimum of two years of related administrative experience, or an equivalent combination of education and experience. Excellent written and verbal communication, interpersonal, organizational skills, along with proficiency in Google Workspace, Microsoft Office, and other computer applications. A degree in a science-related field is helpful but not required.

This position is based at 1 uCity and initially requires five days on-site per week. A hybrid schedule may be considered once the employee has settled into the role.

Job Location - City, State

Philadelphia, Pennsylvania This position is assigned to the Center for Precision Engineering for Health (CPE4H) , providing administrative and opera