Senior Technical Assistant

4 days ago

Al Rayyan, Qatar Kintec Recruitment Limited Full time

Senior Technical AssistantLocation: Qatar (Project Site) Qualification: Diploma or equivalent with appropriate training in computer software, clerical activities, and office administration. Experience: Minimum 5 years of experience in administration/clerical functions, including strong computer skills and database management. Advanced knowledge of MS Office applications. Skills: creativity, initiative, teamwork, strong written, communication, and interpersonal skills. Familiarity with project execution and tendering terminology and basic technical understanding. Knowledge of PDMS project document control systems is desirable. Primary Duties and Responsibilities: Assist Project Manager/Construction Lead in all administrative and clerical duties for the NGL-5 Project. Supervise administrative and office support functions, ensuring confidentiality at all times. Maintain an efficient filing system, process incoming/outgoing mail, and liaise with relevant departments on administrative issues. Maintain and update comprehensive office filing systems for correspondence, reports, minutes of meetings, and confidential project documents. Track correspondence from Management, Department Heads, and Division Heads; distribute to action parties per Manager directives. Process duty visit forms and expense claims, coordinating approvals and forwarding to HR. Manage office stationery requirements, prepare call-off orders, and maintain stock levels. Maintain updated telephone lists for the department. Track outstanding action items and follow up with departments to ensure completion. Prepare, type, check, and dispatch memos, reports, letters, and faxes with appropriate signatures. Arrange safety clothing and PPE for project staff as required. Coordinate security passes for project sites including Mesaieed, Refinery, and Ras Laffan. Maintain spreadsheets tracking project staff records, area access passes, H2S certificates, TAAS, allowances, leave plans, and training schedules. Coordinate recruitment schedules and interviews in liaison with HR and PS departments. Maintain project fact sheets and records for instant access, including variation and WCR history. Coordinate SAP data input related to project handover requirements. Prepare and deploy project handover dossiers. Skills & Competencies: Strong organisational, clerical, and administrative skills. Excellent written and verbal communication skills. Ability to manage confidential information with discretion. Proficient in MS Office and project document control systems. Strong attention to detail and follow-up. Team player with initiative and problem-solving capability.

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