Maintenance Site Supervisor

1

MAINTENANCE

·   Oversee the maintenance works ensuring the timely resolution of the request within the satisfaction of the Customer, is in accordance to the lease agreement.

·   Review all Maintenance Requests received; assign the respective team members or individuals to the request for its timely resolution.

·   Follow up on pending or escalated requests, reviewing the present issues at hand, providing inputs or assistance for its timely resolution.

·   Personally oversee critical or major maintenance / repair issues, providing instructions to expedite its repair.

·   Conduct random inspections of the maintenance work done by the team to ensure quality and efficiency.

·   Monitor all Maintenance issues and its status; inform the Tenant on any prolonged issues in the repair.

·   Plan and schedule the preventive maintenance of the building / compound’s main equipment (e.g. Generator, Elevator, HVAC System etc.) to ensure its continuous operations without interruption.

·   Determine the materials, equipment and supplies needed to be used; issue request to the Procurement Officer for purchase or lease / rent.

·   Ensure all completed Maintenance request has been acknowledged by the Tenant and filed for future reference.

·   Ensure that all maintenance requests are entered / recorded in the Maintenance register / logbook.

2

HOUSEKEEPING / CLEANING

·   Supervise the Housekeeping and Cleaning activities of the assigned compound / building’s public areas in order to maintain its cleanliness and sanitary conditions resulting to a better surrounding for visitors and tenants.

·   Oversee the housekeeping of the public facilities to ensure its cleanliness and hygiene at all times.

·   Ensure the regular cleaning and sanitation of the building / compound’s public toilet by the janitorial team.

·   Oversee the cleaning of other public areas of the building / compound on a regular basis.

·   Coordinate with the Head Foreman / Real Estate & Facilities Manager regarding landscaping issues or other matters of the building / compound.

·   Conduct regular inspections of the vicinity and public facilities to monitor cleanliness of the said areas.

·   Oversee the pest control and garbage disposal activities of the sub-contractors ensuring that it is within schedule.

3

SAFETY & HEALTH

·   Oversee that the Team follows the Safety and Health practices and standards to minimize and prevent loss of life, injuries, or damage / loss to Group assets and properties.

·   Ensure that the team wears Personal Protective Equipment, as and when available, for certain tasks and activities.

·   Orient the team on Safety and Health practices, to ensure their continuous focus on safety during work.

·   Inspect on-going maintenance works, looking at potential safety and health risks and revising activities or removing risks to prevent accidents or injuries.

·   Ensure thorough knowledge of the occupation hazards and corresponding safety precautions necessary for the safe performance of the assigned duties.

KEY RESULTS AREAS / DELIVERABLES: (What are the areas or major activities which will produce the contributions that the company expects from the job?)

KEY ACTIVITIES: (What are the essential actions and initiatives that are needed to be performed in order to achieve the mentioned KRA?)

4

RESOURCE UTILIZATION

·   Oversee the proper utilization of resources assigned to the Compound in order to minimize operations expenditures.

·   Properly plan for the timings and schedules of the Maintenance Team, ensuring the utmost utilization of their time; unless required in the resolution of urgent repairs / maintenance.

·   Oversee the delegation and priorities of the Tenant’s Maintenance Request, based on urgency, conditions and other aspects necessary for its completion.

·   Monitor the team’s efficient use of the supplies / consumable; investigate excessive use of consumables, as and when necessary.

·   Update inventories and other supplies as needed; plan for the procurement of supplies and items in bulk, resulting to better discounts and prices.

·   Ensure the Maintenance Team’s continuous effort in enhancing their maintenance knowledge and skills to minimize reworks and poor quality of work resulting to overconsumption of items and consumables.

5

PEOPLE MANAGEMENT

·   Lead and motivate the employees towards team solidarity and exemplary performance in order to maximize productivity and harmony.

·   Share knowledge and experience with the team(s) and provide feedback, guidance and assistance.

·   Identify training needs of staff and recommend appropriate training in order to improve performance standards.

·   Submit time sheets, leaves and other HR / administrative documentation for employee’s welfare and discipline.

6

AD HOC PROJECTS

·   Manage and oversee Ad Hoc Projects as and when requested by Management in order to deliver targets and deliverables.

·   Plan for the execution of the Project and define the necessary details, including deliverables, timelines and other necessary items for the success of the implementation.

·   Ensure the achievement of deliverables as defined in the project.

·   Communicate status of the Ad Hoc Project as and when necessary, while escalating issues and risk for its timely resolution.

·   Serve as vacation replacement for certain tasks and activities to ensure the continuity of operations.

PERSON SPECIFICATION : (What are the qualifications the job holder must have in order to be effective when delivering the requirements of the job)

EDUCATION :

(Including Certifications and Trainings if required)

·      Diploma / Trade Certificate from any recognized technical / vocational / industrial training institute.

EXPERIENCE :

·      Minimum 5 years relevant work experience with at least 2 years’ experience in a Supervisory / Foreman Capacity.

COMPETENCIES: (Knowledge, specific job skills, computer literacy, language, communication skills, behavioral attributes and other required qualifications)

·      Knowledge and exposure to different fields of maintenance including, masonry, plumbing, carpentry, HVAC systems, electrical and mechanical related systems.

·      Knowledge of machines and tools, including their uses, setting and basic maintenance.

·      Knowledge in Safety and Health procedures and standards.

·      Ability to work quickly and under pressure.

·      Ability to manage a varied workload.

·      Ability to identify problems and determine appropriate maintenance and equipment selection.

·      Results Oriented and having the ability to organize and prioritize to meet deadlines.

·      Ability to motivate, train and develop staff from different backgrounds.

·      Team Player.