Invoice Processor

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar MPH GLOBAL SERVICES Full time
  • Knowledge and Observance of Company HSE policy, rules and procedures
  • Participation to HSE activities and global improvement (e.g. referential, reporting, REX, audits, trainings, HSE action plans...)

Under the supervision of the Lead, Accounts:

Invoice processing:

  • Comply to Purchase to Pay process for tasks related to AP activities.
  • Verification, processing and timely settlement of incoming invoices and expense claims;
  • Review of received invoices for accuracy and supporting documents
  • Perform preliminary checks on invoices such as currency, dates, external commitment doc (PO, LPO, Call Off).
  • Scanning of invoices and loading in ERP system (SAP-PALM)
  • Initiating validation workflow (depending on doc type : ex invoice, expense claim...)
  • Processing booking of invoices : last review of the invoice before posting in the system
  • Ensuring that invoices are processed promptly to ensure payment within agreed supplier payment terms.
  • Ensuring credit notes - when applicable- are received from suppliers promptly.
  • Ensure non-compliant invoices are rejected and information provided to vendor in order to take corrective actions.
  • Monitoring and chase up rejected invoices for re-submission.
  • Prepare debit balances / aged creditors and propose corrective action to team leader in order to solve pending transactions.
  • Taking phone calls from suppliers and deal with queries as they arise, ensuring satisfactory conclusion for the supplier.
  • Daily and timely follow-up and clearing of all issues received through accounts payable generic email.
  • Setting-up and maintaining supplier accounts, in accordance with company procedures including reconciling supplier statements and resolving differences.
  • Liaising directly with supervisor and Lead Accounts Payable, departments and budget holders to resolve any issues.
  • Ensure efficient communication with Cost Control, Contracts and Procurement and Technical department on relevant issues
  • Prepare internal invoices when required

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