Invoice Processor

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar MPH Global Services Full time

Category:
Oil and Gas

Industry:
Oil & Gas

City/Country:
Doha, Qatar


Location:
Doha

We are looking for an
Invoice Processor for one of our clients with the following details:

Start date: 15-APR-2024

End Date: 15-OCT-2024



Location:
Doha

Work status:
Resident, Single

ACTIVITIES

HSE:

  • Knowledge and Observance of Company HSE policy, rules and procedures
  • Participation to HSE activities and global improvement (e.g. referential, reporting, REX, audits, trainings, HSE action plans )

Under the supervision of the Lead, Accounts:

Invoice processing:

  • Comply to Purchase to Pay process for tasks related to AP activities.
  • Verification, processing and timely settlement of incoming invoices and expense claims;
  • Review of received invoices for accuracy and supporting documents
  • Perform preliminary checks on invoices such as currency, dates, external commitment doc (PO, LPO, Call Off).
  • Scanning of invoices and loading in ERP system (SAP-PALM)
  • Initiating validation workflow (depending on doc type : ex invoice, expense claim )
  • Processing booking of invoices : last review of the invoice before posting in the system
  • Ensuring that invoices are processed promptly to ensure payment within agreed supplier payment terms.
  • Ensuring credit notes when applicable
- are received from suppliers promptly.

  • Ensure noncompliant invoices are rejected and information provided to vendor in order to take corrective actions.
  • Monitoring and chase up rejected invoices for resubmission.
  • Prepare debit balances / aged creditors and propose corrective action to team leader in order to solve pending transactions.
  • Taking phone calls from suppliers and deal with queries as they arise, ensuring satisfactory conclusion for the supplier.
  • Settingup and maintaining supplier accounts, in accordance with company procedures including reconciling supplier statements and resolving differences.
  • Liaising directly with supervisor and Lead Accounts Payable, departments and budget holders to resolve any issues.
  • Ensure efficient communication with Cost Control, Contracts and Procurement and Technical department on relevant issues
  • Prepare internal invoices when required
Filing and Archiving and other duties

  • Other ad hoc duties, as requested by the Team Leader or Financial Controller.
  • Prepare any required reports related to Accounts Payables and provide relevant statistics.
  • Archiving documents according to defined procedures.
  • Participate actively to provide required documents to auditors during their missions (internal, external, shareholders' and tax audits)
QUALIFICATIONS & EXPERIENCE

SKILLS

  • Good knowledge of ERP system SAP and Invoice Management Process
  • Good knowledge of P2P process and good understanding of the roles of each contributor.
  • Recurrent tasks requiring commitment and organizational skills.

KNOWLEDGE

  • Bachelor's degree in Accounting
  • 5 years' experience in Finance department.
  • 2 years' Experience in Account payable


 ACCOUNTABILITY
  • Ability to work independently with mínimal supervision


 INITIATIVE
  • High level of selfmotivation and determination
  • PROBLEM SOLVING/DECISION MAKING
  • Strong analytical skills with clear logical thinking and problem solving
  • Ability to work to deadlines under pressure
  • QUANTITY/QUALITY of WORK Meticulous attention to detail.
  • Good understanding of NOC's general and administrative cost
  • Good coordination with internal customers various teams in finance, cost controllers, buyers, etc.


 SERVICE ORIENTATION
  • Maintain good relation with external and internal customers by assisting promptly when the requests arise.

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