Sr. Purchase Executive

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Al Jassim Group Full time

Functional Responsibilities

  • Monitor and Order Products with International & local Suppliers based on Forecast from Operation should be evaluated and ensure to highlights any Over Forecasting or Under Forecasting that may lead to Out of Stock situation or Excess Stock condition.
  • Releasing the Purchase orders to International Suppliers to monitor and ensure that the orders will arrive as per the requested ETAs. Any delays or advance shipments should be highlighted immediately.
  • Preparing the Purchase Order after Proforma Invoice Confirmation or after receiving the order confirmation and sending a copy of the same to supplier.
  • Monitors the Prices, Packing & Brand of each product that being ordered to International Suppliers, any Decrease and Increase on prices should be highlighted.
  • Checks the accuracy of shipping documents from various Suppliers, such as Invoice, Certificate of Origin, Health Certificate, Halal Certificate, Test reports and Bill of Lading as per Qatar Standard.
  • Coordinates with Government departments, Customs Authorities and clearing agent for all the shipments which having issues or containers being held or detained at Port.
  • Physical check of sample items before posting it in the system. Make sure that the GWC Stock Code, Description and Packing Size tallies with our system SAP.
  • Ensure all GRN related Process. Ensure Timely submission of Documents from SC dept to Accounts.
  • Verification of landed cost.
  • Checking the accuracy of all Invoices.
  • Send claims to suppliers related to those items with Issues to be paid by them


 AVAILABILITY
  • Daily check the stocks level at warehouse across categories and place the order to vendors for timely replenishment to avoid stockouts.
  • Coordinate physical counts, perform reconciliation, and time adjustments in the system.
  • Perform Monthly analysis of stock levels, expiries ,disposal and reports in SAP.
  • Proactively identify and implement continuous quality and cost improvements
  • Assist finance department for reconciliation and monthly confirmations.

Corporate Responsibilities

  • To protect company's assets, resources, interest, image, information, data etc.
  • Ensure that all activities are being performed in accordance with approved systems and procedures.
  • Avoid wastage of company resources & contribute towards better environment.

Job Specification

  • Qualification in any Degree.
  • Male/Female.
  • Previous experience in purchase /logistics.
  • Good communication and analytical skills.
  • SAP knowledge would be beneficial.

Knowledge Skills & Ability Required (KSA)

  • Able to work in a team, providing leadership and influencing effectively across several departments
  • Good analytical skills.
  • Good written and verbal communication skills
  • Excellent planning and organizational skills with ability to work within tight time scales combined with the flexibility to deal with changing priorities

Key Performance Indicator (KPI)

  • Zero Stock variance
  • System compliance and standards
  • Logistics cost reduction in terms of freight and storage.
  • Control and analysis based on time frame

Core Competencies

Competencies required across the Group

  • Problem Solving and Decision Making
  • Good communication skills
  • Team Work

Ability to commute/relocate:

  • Doha: Reliably commute or planning to relocate before starting work (required)

Experience:

  • FMCG: 2 years (required)

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