HR Edoc Specialist

1 week ago

Doha, Baladīyat ad Dawḩah, Qatar Qatar Airways Full time

Qatar Airways are excited to be launching a new opportunity to join our HR - System and Administration team as an HR E-Docs Specialist, reporting to Manager HR Administration.


As an HR E-Docs Specialist, you will supervise day-to-day operations of the filing department that manages HR records of QR Group Employees, and lead the development of standardized operating procedures related to the filing structure, document storage, sharing, transmission and destruction.


You will also coordinate with multiple stakeholders across QR Group to implement standardized processes, leading to maintenance of quality Employee records (e-files and hard files), as well as set internal controls through which quality of existing document management system and procedures is continuously assessed for efficiency.


Other operational duties will include:

  • Evaluating efficiency of existing processes and document management tools & coordinating with stakeholders to drive improvements on processes and document management tools.
  • Consulting with end users to identify challenges in accessing electronic contents.
  • Implementing controls and reporting mechanics to assess quality of employee file against established standards.
  • Driving continuous process improvement by contributing ideas to automate process of document generation and automatic efiling.
  • Providing key technical support on the various automation solutions requested by the team in an advance manner and at the senior level.
  • Maintaining data integrity of HR information systems.
  • Increasing the productivity and compliance through process improvements, standardization and simplification within HR Filing team.
  • Handling development of process flow charts and SOP's for all department activities.
  • Ensuring user role and access alignment to the document management system through regular reviews.

Be part of an extraordinary story
Your skills. Your imagination. Your ambition. At Qatar Airways, there are no boundaries to your potential and the impact you can make.

You'll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience.

You have the chance to be a part of our future, and build the life you want while being part of an international community.

Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what's never been done before.

Together, everything is possible.

Qualifications:

About You

Essential

  • High School Qualification / Vocational Qualification / Diploma or Equivalent (Type of Diploma Based on Role) with Minimum 5 years of jobrelated experience OR Bachelor's Degree or Equivalent with Minimum 4 years of jobrelated experience.
  • Experience in operating and communicating effectively while under pressure is essential, as well as handling most sensitive and confidential employee information.
  • Proven experience in demonstrating flexibility in meeting the changing demands of the business.
  • Knowhow of file management systems, tools & techniques.
  • Proficiency in MS Word and Excel.
  • Creativity and solid problemsolving skills.
  • Continuous process improvement capability.
  • Ability to work under pressure to meet short deadlines.
  • Maintaining confidentiality of all the files entrusted.


 Managerial skills
  • Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Ability to train and develop subordinate's skills. Ability to foster teamwork among team members.

Preferred

  • A tertiary accreditation in Human Resources will be an advantage.

About Qatar Airways Group
Our story started with four aircrafts. Today, we deliver excellence across 12 different businesses coming together as one. We've grown fast, broken records and set trends that others follow. We don't slow down by the fear of failure. Instead, we dare to achieve what's never been done before.


So, whether you're creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story.

A story of spectacular growth and determination.

Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

**How to Apply

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