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Events Coordinator Iii

4 months ago

Qatar Texas A&M University Full time
Job Title

Events Coordinator III

Agency

Texas A&M University

Department

Qatar Campus RVACANT

Proposed Minimum Salary

Commensurate

Job Location

Doha, Ad Dawhah

Job Type

Staff

Job Description:

Our Commitment


Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.

Embracing varying opinions and perspectives strengthens our

core values

which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are


The Texas A&M University at Qatar campus mission is to educate exemplary engineers and develop world-class leaders through internationally recognized undergraduate and graduate degree programs.

We strive to generate new knowledge and intellectual capital through innovative research and collaborative partnerships that yield sustainable impact and advance the development goals of the State of Qatar and the region through expertise and engagement that expand human capital.

What we want

The Events Coordinator III in the Office of Events and Visitor Relations at Texas A&M University at Qatar provides central coordination of large events and conferences, to include pre
- and post-event liaison with our faculty, staff, researchers and students at Texas A&M University at Qatar. Responsible for planning, design, production and promotion of campus events. Works with the Director of Events in coordinating major institutional events.

What you need to know

This position is NOT located in the United States.

One must be willing to relocate to Doha, Qatar, or hold current resident permit, with the ability to work in Qatar.

Learn more about life at Texas A&M University at Qatar by visiting this link

Required Education and Experience:

  • Bachelor's Degree in applicable field or equivalent combination of education and experience 3 years of related work experience in event planning and marketing including related supervisory experience

Required Knowledge, Skills, and Abilities:

  • Working knowledge of workflows, spreadsheet, presentation and word processing software programs
  • Interpersonal and communication skills and ability to plan and organize effectively
  • Good analytical, problem‐solving and critical thinking skills

Preferred Education and Experience:

  • Bachelor's degree or equivalent combination of education and experience in Event Management, Marketing, Hotel Management, Hospitality or Tourism

Preferred Knowledge, Skills, and Abilities:

  • Arabic speaker to handle correspondence and liaise with local government agencies.
  • Any combination of experience in Event Management, Marketing, Hotel Management, Hospitality or Tourism
  • Certified Administrative Professional (CAP), Meeting Professional International (MPI), MICE
  • Interpersonal and communication skills
  • Working knowledge of standard office equipment
  • Requires ability to multitask and work cooperatively with others from diverse backgrounds
  • High attention to detail and prompt followup
  • Customer service oriented
  • Ability to work under pressure and meet strict deadlines
  • Proactive and initiator
  • Knowledge of principles and practices of organization

Responsibilities:

Events Planning & Compliance:

  • Provides overall event management support.
  • Analyzes, contracts and executes event related requirements and services.
  • Serves on the Events Coordination Committee and provides events management support.
  • Coordinates and books event spaces internally and externally.
  • Coordinates event setup requirements, including floor plans, contracting event equipment, such as stage, podium, lighting, sound, décor, floral arrangements, translation, photography, videography, translation, etc.
  • Coordinates with Office of Building Operations & HSSE as well as IT to make proper arrangements for events (AV setup and support, security, parking, pantry services, extra cleaning, compliance with health and safety standards, etc.)
  • Coordinates event transportation and traffic control plans.
  • Analyzes, contracts and executes eventrelated requirements and services.
  • Follows up with event vendors on orders and deliveries.
  • Handles financial tasks such as reimbursement, request for payments, purchase requisitions, keeps track of expenses, invoices and payments; follows up on vendor payments after events; ensures compliance with Texas A&M and State of Texas purchasing guidelines and handles contract negotiation.
  • Maintains an inventory of eventrelated equipment, supplies, collateral and stationery.

On-site Technical Event Support:

  • Ensures event spaces, setup requirements and all contracted event services have been executed and are ready on time.
  • Monitor setup and dismantle as well as compliance with health and safety standards and food hygiene.
  • Provides support and troubleshoots during live events.
  • Understand and possess basic technical knowledge in setting up and operating sound systems, lighting systems, AV systems, video and audi