Administrative Coordinator I

2 weeks ago

Qatar Texas A&M University Full time
Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Qatar Campus RVACANT

Proposed Minimum Salary

Commensurate

Job Location

Doha, Ad Dawhah

Job Type

Staff

Job Description:

Our Commitment

  • Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and _
- accountability._

  • Diverse perspectives, talents, and identities are vital to accomplishing our _
- mission_
- and living our _
- core values_
- ._

Who we are


The Texas A&M University at Qatar campus mission is to educate exemplary engineers and develop world-class leaders through internationally recognized undergraduate and graduate degree programs.

We strive to generate new knowledge and intellectual capital through innovative research and collaborative partnerships that yield sustainable impact and advance the development goals of the State of Qatar and the region through expertise and engagement that expand human capital.

What we want

What you need to know

Salary:
Compensation will be commensurate to selected hire's experience.

This position is NOT located in the United States. One must be willing to relocate to Doha, Qatar.

Required Education and Experience:

  • Bachelor's degree or equivalent combination of education and experience
  • Two years of experience in office administration

Required Knowledge, Skills, and Abilities:

  • Ability to multi-task and work cooperatively with others
  • Interpersonal and communication skills
  • Planning and organization skills

Preferred Education and Experience:

  • Engineering degree is preferred
  • Previous experience working on SharePoint and managing database for various projects
  • Previous experience in coordinating logistics for oncampus and offcampus events and working with alumni
  • Experience with relevant advancement activities and to work in a multicultural environment

Preferred Knowledge, Skills, and Abilities:

  • Detailoriented and data management ability
  • Knowledge of survey software such as Qualtrics and Google Forms

Responsibilities:

  • General Office Administrative Tasks
  • Prepares the monthly payment card statements, as well as other financial documents for the office. Coordinates travel arrangements through Concur and plans itineraries for visitors and continuing education instructors. Coordinates the maintenance of office files, records, supplies, or equipment. Maintains office inventory and updates our storage areas including gifts, and merchandize. Makes recommendations for process improvements, administrative changes, or new initiatives. Coordinates the purchasing and ordering of stationery on a weekly basis for the office. Coordinates logístical aspect for the office, STEM programs and continuing education courses. Maintains event calendar, and coordinates meetings, seminars, and other special events and provides onsite support. Performs the role of a focal point for receiving students, former students and office visitors at the front desk. Compiles, researches, interprets and responds to inquiries with regards to various office procedures, office hours, rules and regulations.
  • Database
  • Updates our university database (Daleel) by contacting the companies, embassies, universities, ministries, and other institutions in Qatar and getting their updated contact information. Updates Daleel with the students participating at our STEM programs, as well as our recent graduates. Data entry on Yujaa data needed for reporting purposes. Maintains the contact details for Learning and Development personnel at various companies. Maintains the contact details for our alumni.
  • Continuing and Professional Education (CPED)
  • Prepares the name badges for participants, printing and assembling the course material, the course evaluation form, giveaways for participants, course signage for the CPED courses and takes attendance. Acts as the assigned photographer for CPED courses and handles distribution accordingly. Updates the CPED mailing list on Mailchimp Coordinates the preparation of Qualtrics surveys and generates course evaluation reports. Coordinates and updates the CPED calendar, and sends out calendar invitation for the faculty/ instructors.
  • Outreach
  • Assists with coordinating STEM Outreach programs as needed; checkins, meal orders, escorting minors to the lab. Oversees and organizes certificates, badges, gift bags and swag for Outreach students. Performs other duties as assigned.
  • Instructions to Applicants: _
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

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