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Qatar - Onsite HR Coordinator - Personnel Administration

4 months ago

Qatar K20S Kinetic Technologies Private Limited Full time

Job Title: HR Coordinator Personnel Administration Department: Human Resources Location QatarDuration 10 MonthsExperience 35 YearsArabic and English language MandatoryOracle Fusion Experience. MandatoryPersonnel Management Experience. MandatoryEmployee relationships. MandatoryHuman Resources Operational Experience. Mandatory

Job ObjectivePerform administrative functions of the human resources department and ensure smooth onboarding of new joiners complete off boarding formalities in compliance with the current policies provide various services to the employees and maintain positive employee relations.Adequately maintain HR archiving system and recommend changes to improve the current system. Resolve recurring issues with expertise gained by HR/system processes.
Responsibilities/Communication/OHSEKey Roles & ResponsibilitiesPersonnel Administration Ensure accurate records of employee s data are maintained to facilitate timely and easy retrieval of information Assist in the exit clearance process of separating employees; and deliver various payment related documents to Finance and confidential documents as instructed. Monitor and update the company s retirement plan and ensure that the retirement letters are issued with required notice periodArchiving Evaluate personnel records or files for preservation and retention Retain and maintain Human Resources related materials records files in the HR database systems or archives Provide reference services for employees needing archival materials Build strong relationships with external archiving companies gather vendor information and acquire their arching services Support in facilitating training sessions on archival procedures in order to make the retrieval process for employees easier and efficientHR Systems & Processes Support Guide Employees and Department Coordinators on policy procedure HR systems and provide necessary support Support enhancement and automation of Personnel Module in Oracle Fusion Review Personal Contributions received through ESS updating and changing Assignment forms in Fusion to reflect Payroll module for various eligibilities and for policy compliance and accuracy Test new system initiatives (Personnel Module in Oracle Fusion) and complete UATs to confirm their viability prior to moving to production Promptly address any system workflow errors troubleshoot problems or needs and escalate them to the IT Department and rectify in coordination with ITOthers Lead the Department Coordinators team to perform tasks in Oracle Fusion and in case of experiencing process related issues Analyze and provide various reports to the management Complete internal auditor s requirements during audit process provide documents and other information upon request Perform job related duties as assigned
Minimum Qualification/Experiences/SkillsEducation & Professional Qualification: Diploma Degree in Secretarial or Office Management or equivalentProfessional Experience: 3 5 years in an Administrative positionGeographic Experience: Not requiredComputer Skills: Good knowledge of office and web applicationsLanguage Skills: Arabic and English (ability to write read and speak)Market/Industry/Functional Knowledge: Good knowledge of administrative and clerical procedures Good knowledge of data recording and management methods tools and related techniques Good knowledge of principles and processes for providing personal services

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