Business Support Coordinator

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Nakilat Full time

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Coordinate and control the project's document files, update and the project's budget and ensure the tracking and timely updating all project budget reports and variance projections for Management. Control project expenditures and other cost-related financial aspects for the various contracts / agreements within Ship build new-build Project. Ensure accurate and timely issuance of business reports at start of each project phase to ensure management's, stakeholders and external agencies' confidence in the Company's policies and practices.

Accountabilities

Key Accountabilities:

  • Track and update the project administration budget, including the office budget and site budgets.
  • Prepare regular budget reports to the Shipbuilding Director, including summaries of actual expenditures to date, projected expenditures to close-out, and full variance reports.
  • Maintain the project action calendar and advises the Shipbuilding Director and Team Leaders when due dates are approaching ( for example, return dates for plan approval action).
  • Prepare regular revisions for future budgeted expenditures, with early identification of budgetary problem areas, if any. Circulate budget reports to the Shipbuilding Director, as well as budgetary reviews with the Team Leaders for the applicable sections of the project.
  • Facilitate establishment of contract work orders, work requests and work orders between Nakilat HQ and Project team including development of tender documentation and bid evaluation processes for various site support services.
  • Act to ensure that all efforts meet the stakeholder's vision, mission, and objectives.
  • Assist with all schedule coordination efforts to insure timely address of issues at all phases of the project through vessel delivery.
  • Interface with various Company Departments and third parties located in Korea.

Generic Accountabilities:

Safety, Health, Environment & Quality (SHEQ):

  • Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.
  • Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.

Others:

  • Carry out any other related duties as directed by Shipbuilding Director to support the shipbuilding initiatives and projects.
Qualifications, Experience and Job Skills

Qualifications:

  • Bachelor of Science in Business Administration, Accounting or equivalent degree.

Experience:

  • Minimum 5 years' experience in the oil and gas industry with a ship owner/operator, responsible for the design and construction of large vessels.
  • Good knowledge of ships and marine nomenclature.

Job Specific Skills:

  • Excellent written and spoken English language skills.
  • Proficient in the use of word processor, spreadsheet, and presentation software (especially Microsoft Word, Excel, and PowerPoint), including the ability to prepare professional reports and presentations.
  • Ability to work with figures and to present summary figures in a clear, concise manner.
  • SHES Training in accordance with shareholder policies.
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