HR Secondment Advisor

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar OilExec Full time
1. Provide Admin support to the HR manager in various HR activities.

  • Prepare Monthly staffing report for Qatar
  • Capture all movements in and out of Qatar Projects inside Qatar and outside Qatar.
  • Capture all movements for Abu Dhabi and prepare the staffing report on monthly basis.
  • Compare and include the relevant information from MAP generation for each new expat.
  • Ensure correct listing and headcount for all departments
  • Ensure cost centers are included in the report for billing purposes.
  • Extract SHARP extract and compare against the staffing report to ensure accuracy.
  • For Golden pass secondees, verify with BL to ensure capturing all new movements.
  • For USA billing, ensure all the correct setups for secondment is applied on a timely manner.
  • Provide Orientation
  • For new comers, conduct orientation and ensure proper documentations are in place.
  • Complete relevant information for billing purposes for all new secondees
  • Complete special orientation especially for new secondees
  • Add new arrivals to HR master listing.
  • Manage secondment nominations
  • Follow up with JV to ensure interviews are scheduled for nominees accordingly
  • Liaise with nominees to ensure availability
  • Follow up after successful interview
  • Provide feedback to BL to seek relevant billing information
  • Follow up with JV to ensure all required paperwork is in place
  • Execute paperwork and forward to parties for billing purposes
  • Keep a tracker for all open positions to monitor deadline and alert parties
  • Highlight issues and discuss with BL if any
  • Mange Announcements and NEEDS
  • Following confirmation from JV for secondment, check with BL for NEED placement
  • Follow up until NEED is in place and check and verify relevant information is correct
  • Follow up until MAP is compiled and Expat/secondee is information of assignment
  • For new positions ensure all proper documentations and NEEDS are in place
  • Ensure and help draft new announcements for all departments and follow up until posted
  • Handle all local postings and cascade within department.
  • Billing
  • Gather the correct information to formulate the billing letter
  • Discuss with BL to decide correct billing categories
  • Discuss with BL and forward correct information to JV to ensure all paperwork is done
  • Verify all needed information is shared among all parties
  • Cross check with billing team and review their monthly report to ensure all is captured
  • Highlight and correct any spotted problems to ensure billing to done correctly
  • For outside Qatar locations (US, Indonesia, Italy, UK etc) liaise with BL and secondee to collect proper information and starting date and location.
  • Formulate the correct billing letters and add to report
  • Ensure SHARP setup is correctly applied for out of Qatar location.
  • SHARP Updates
  • Ensure SHARP database listing is correct and updates are done for all new positions
  • Ensure SHARP database listing is correct and ensure removing all leaving expats/DH
  • Ensure all changes (name, position, cost center etc) are correctly updated in SHARP
  • That involved connecting with Data management to ensure correct data is captured.
  • Ensure correct reporting relationship is applied
  • Schooling
  • Liaise with all relevant schools to ensure company seats are used correctly
  • Follow up and provide advice if required
  • Contact schools to provide consent for company seats
  • Keep track of yearly allotment to ensure sufficient seats available
  • Keep a record of students attending local schools for expats
  • Liaise with payable to ensure smooth billing
  • Provide innovative solution for raised issues
  • Review invoices and forward for endorsement
  • Mange International assignments
  • Liaise among business lines and JV for available training assignments for Qatari local or abroad.
- follow up until visa is issued

  • Liaise with BL for proper meet and greet and the settlement for the trainee.
  • Provide advice for billing purpose if applicable.
  • Talent mobility and MSP interface
  • Liaise with CARTUS to ensure smooth transition for all expats moving into Qatar
  • Follow up on any outstanding issues until finally resolved
  • Ensure CARTUS have relevant information
  • Others
  • Stewardship of HR SharePoint
  • Safekeeping and updating HR contact listing
  • Record management contact for HR
  • BCP contact for HR: issue an updated emergency list for BCP purpose on monthly basis
  • Engagements with clients for various queries relating to billing, benefits, secondment, entitlement.

HR Secondment Advisor:

Job Type:
Long Term

Location:
Doha

Experience:
N/A

Job Category:
Oil and Gas

Posted 3 hours ago

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