Payroll Specialist

4 days ago

Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

This position reports directly to the Lead, HR Support.

Accountabilities:

The main purpose of the role is to be the focal point for all payroll related activities, queries and processes.

Activities:

  • Respond to Payroll related inquiries or requests and provide assistance in a timely manner.
  • Gather all required payroll data, including timesheets, forms, benefits information.
  • Update Anael Paie with payments and deductions to employees as instructed by HR Specialist team.
  • Regularly monitor payroll data and track down any missing timesheets in a timely manner and resolve any issues with timesheets and other payroll data.
  • Calculate monthly salary payouts incorporating overtime, deductions etc. in compliance with HR Policies and Procedures in Anael Payroll.
  • Responsible for all aspects of reconciliation and balancing of Payroll transactions
  • Prepare and maintain all payroll reports.
  • Distribute electronic payslips via PeopleDoc
  • Liaise with other departments or functions (Finance, IT, Aviation etc.).
  • Provide input to HR Policies, Processes and Procedures.
  • Assist in ad-hoc HR projects.
  • Interfaces: The Payroll Specialist will be learning, performing and developing within the HR Services Team but working across the whole HR team.
  • Validate monthly salary payouts incorporating various payments and deductions (new hires, changes to salary and allowance, employee benefit reimbursement claims, loans and advances, deductions, final settlements etc.) in compliance with approved salary and allowances in Anael Paie.
  • Run monthly Payroll, prepare payroll summary reports and obtain HR approvals.
  • Conduct monthly audit of payroll result/ journal to ensure accuracy.
  • Prepare monthly Payroll Variance report.
  • Provide monthly Payroll forecast, Accounting of Elements, Payroll Journal report and Accounting integration file to Finance
  • Save Payroll file on encrypted folder to appear on Bank site.
  • Coordinate with General Accounting and Treasury department for timely Payroll payment.
  • Run reconciliation of Payroll transactions on a regular basis
  • Follow-up on submission and approval of timesheets on MyHR. Track down any missing timesheets in a timely manner and resolve any issues with timesheets.
  • Identify discrepancies on timesheet reports and recommend corrective actions
  • Provide timesheets status (approved/missing) of Secondee and CATS file to TOTAL.
  • Integrate and validate Employee /Secondee absences and timesheet from MyHR to Anael Paie
  • Validate weekly off-cycle payment and advise Finance for payment.
  • Validate changes to employee bank information in the system

Profile Required

  • Min. Bachelor Degree in Finance / Business Administration or the like
  • 2-3 years of payroll or similar working experience
  • Organized and manage time and multiple priorities in order to succeed.
  • Detail-oriented.
  • Work well under pressure and are capable of meeting rapid, frequent deadlines.
  • Proactive, self-motivated, eager to learn, team player.
  • Capable of working in an international and multicultural environment.
  • Service-minded.
  • Strong interpersonal and English communication skills – verbal and written.
  • Proficiency in basic computer programs (such as MS Word and PowerPoint), advanced skills in MS Excel, HR and payroll systems
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