Human Resources

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

Job Objective:

Perform administrative functions of the human resources department and ensure smooth onboarding of new joiners, complete offboarding formalities in compliance with the current policies, provide various services to the employees, and maintain positive employee relations.

Adequately maintain the HR archiving system and recommend changes to improve the current system. Resolve recurring issues with expertise gained by HR/system processes.

Reporting Relationship:

Manager - Personnel & Employee Relations.

Key Roles & Responsibilities:

Personnel Administration

  1. Ensure accurate records of employee's data are maintained to facilitate timely and easy retrieval of information.
  2. Assist in the exit clearance process of separating employees; and deliver various payment related documents to Finance and confidential documents as instructed.
  3. Monitor and update the company's retirement plan and ensure that the retirement letters are issued with the required notice period.

Archiving

  1. Evaluate personnel records or files for preservation and retention.
  2. Retain and maintain Human Resources related materials, records, and files in the HR database systems or archives.
  3. Provide reference services for employees needing archival materials.
  4. Build strong relationships with external archiving companies, gather vendor information, and acquire their archiving services.
  5. Support in facilitating training sessions on archival procedures to make the retrieval process for employees easier and efficient.

HR Systems & Processes Support

  1. Guide Employees and Department Coordinators on policy, procedure, HR systems, and provide necessary support.
  2. Support enhancement and automation of Personnel Module in Oracle Fusion.
  3. Review Personal Contributions received through ESS, updating and changing Assignment forms in Fusion to reflect Payroll module for various eligibilities and for policy compliance and accuracy.
  4. Test new system initiatives (Personnel Module in Oracle Fusion) and complete UATs to confirm their viability prior to moving to production.
  5. Promptly address any system workflow errors, troubleshoot problems or needs, and escalate them to the IT Department and rectify in coordination with IT.

Others

  1. Lead the Department Coordinators team to perform tasks in Oracle Fusion and in case of experiencing process related issues.
  2. Analyze and provide various reports to the management.
  3. Complete internal auditor's requirements during the audit process, provide documents and other information upon request.
  4. Perform job-related duties as assigned.

Qualification:

  • Diploma Degree in Secretarial or Office Management or equivalent.
  • 3 - 5 years in an Administrative position.
  • Good knowledge of office and web applications.
  • Arabic and English (ability to write, read, and speak).
  • Good knowledge of administrative and clerical procedures.
  • Good knowledge of data recording and management methods, tools, and related techniques.
  • Good knowledge of principles and processes for providing personal services.
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