Office Services Supervisor

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Energy Jobline Full time

QatarEnergy LNG is a unique global energy operator in terms of size, service and reliability. The Company operates 14 Liquefied Natural Gas (LNG) trains with a total annual production capacity of 77 million tonnes. This makes QatarEnergy LNG the largest LNG producer in the world.

Established in 1984, QatarEnergy LNG develops, produces, and markets hydrocarbons from the world's largest non-associated natural gas field. In addition to producing LNG, QatarEnergy LNG is also a leading exporter of natural gas, helium, condensate and associated products.

Today, QatarEnergy LNG continues to set the benchmark in the LNG industry as it safely and reliably supplies energy to customers all over the world.

Job Purpose

  • Supervise, lead, and monitor the provision of comprehensive Office Services including housekeeping, pantry services, office space allocation, office furnishing, mail services, etc., to ensure appropriate hygiene standards and best practices are followed in all Company facilities at the Plant, Non-plant, Offsite, Offshore facilities in Ras Laffan, Offshore living quarters and Doha office facilities.
Key Job Accountabilities
  • Administer and ensure all office facilities across all locations are utilized as per the regular business needs considering approved headcount. Ensure all office furnishing and facility fit out works are executed efficiently and administer the lease and subleasing process of surplus office space/facilities.
  • Coordinate complete office waste disposal and related recycling processes across the company facilities.
  • Monitor all pest control activities at all office buildings and non-plant administration area, including office building and of designated areas in Ras Laffan, Doha, and Offshore locations.
  • Administer the company's mail service activities in all company office locations including national postal services and courier service contracts, etc. Ensure efficient despatch, collection and distribution of all company mail and generate weekly and monthly record for all incoming and outgoing mail services.
  • Administer Facilities Management (FM) Help Desk process to improve the complete service-related requests of the department is achieved by efficient monitoring process and provide periodical report to department management.
  • Monitor the efficient functioning of company office equipment in terms operability and periodical maintenance, which includes the supply of appropriate consumables for all such office equipment.
  • Conduct and perform supply, installation, and update on periodical maintenance for all internal/external signage at all company facilities/locations.
  • Control the Permit to Work activity (FM related) for Ras-Laffan operations including RLIC Common Permit to Work (CPW) process, and act as authorized signatory for material passes, gate passes, as and when required for accomplishing certain services related material movement/distribution, etc.
  • Ensure all payments for service-related contracts are completed as per the established contract scope, according to the approved budget and reviews monthly expenditure reports from SAP. Analyse overall spending per period/location/asset and advise appropriate optimized budgeting plan for future years.
  • Ensure regular SHE inspections are completed in all office facilities within the administration area, and appropriate improvements/ corrective measures related to safety, housekeeping and maintenance are promptly completed.
Qualifications
  • Bachelor's degree in Business Administration or Facility Management.
Knowledge and/or Experience
  • 7 years' experience in the field of facilities administration, services, cost control and budgeting.
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