Admissions Communications and Systems Analyst

1 week ago

Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

The Temporary Admissions Communications and Systems Analyst position at Georgetown University in Qatar is a key role focused on supporting the seamless operation and optimization of admissions systems and processes. Reporting to the Associate Director of Admissions, this temporary role involves a diverse set of responsibilities aimed at ensuring efficient workflows and enhancing the overall admissions experience for prospective students.

We are seeking a proactive, detail-oriented individual with a strong analytical mindset and technical skills to fill this temporary position. The Temporary Admissions Communications and Systems Analyst, will play a key role in supporting the achievement of the university's admissions goals and contribute to delivering an outstanding experience for both prospective students and internal stakeholders. This temporary role offers a unique opportunity to make a meaningful impact within a dynamic admissions environment at Georgetown University in Qatar.

This position is temporary, from February to August 2024, and open to remote working arrangements from locations outside of Qatar (subject to approval).

For work within Qatar, the position is non-sponsored and requires all local applicants to already have the necessary sponsorship to live and work in Qatar.

Key Accountabilities:

  • Support the Associate Director of Admissions in developing and maintaining the online application/prospect system, including creation of data imports and exports processes; maintaining and updating queries and rules; troubleshooting issues across the system and developing best practices.
  • Perform system configuration, maintenance, and quality control processes for online applications, documents, forms, decisions, communications, events, and portals.
  • Assist the Associate Director of Admissions to manage applicant data and records; ensuring that all application documents and information are appropriately collected, stored, and accessible. This includes collaborating with GUQ-IT, UIS, and GU-Q departments to integrate data feeds and document imaging.

Key Activities:

  • Collaborate with the IT department to maintain the Admissions server effectively.
  • Support data imports, integration, and maintenance with external systems and vendors (e.g., Banner, Parchment, standardized tests), utilizing both manual and automated integration methods.
  • Ensure and support admissions personnel effective use of information systems for tracking of communications, events, forms, and reports.
  • Create documentation of existing and new processes and maintain documents as updates are implemented with instruction from the Director of Admissions or other senior members of the admissions staff.
  • Work with GU-Q financial aid to ensure seamless exchange of data to facilitate financial aid review and award notification.
  • Maintain and update Admissions web pages and system-generated portals, so that website visitors and users find relevant, timely and accurate information.
  • Other duties as assigned.

Requirements:

  • Bachelor's Degree.
  • A minimum of 2 years of experience in an English-speaking and/or bilingual office environment with extensive systems experience.
  • Experience with database tools and web-based systems is essential.
  • Experience using Technolutions' Slate for Admissions is essential.
  • Fluency in English language.
  • Significant experience in an academic setting, with university admission experience preferred.
  • Clear understanding of admissions processes, standards and systems requirements for an admissions office.
  • Experience juggling demands from multiple and diverse constituencies.
  • Demonstrable aptitude for learning new computer-based skills and for sharing knowledge with team members.
  • Excellent interpersonal and communications skills.
  • Familiarity with all standard tools for the job, including database program(s), spreadsheet program(s), and HTML, SQL, CSS, Visual Basic, etc.
  • Familiarity with Microsoft Office Suite.
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