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Senior Associate HRMS amp MIS

5 months ago

Doha, Qatar Talent Pal Full time
Job Purpose Summary:


Provides support services to Oracle HRMS/IPMD and other HRtechnology systems and applications such as data entry updatessystem data maintenance and system upgrades and testing. Assists inthe provision of accurate and timely HR MISreports

Supports payroll compensation andbenefits recruitment salary administration with the provision ofdata on request basis

Essential Duties &Responsibilities by Dimensions:


A.Shareholder &Financial:

  • Contibutes inHRMS system maintenance and operationaleffectiveness
  • Prepares and provides relevantMIS reports covering Key Performance Indicators (KPIs) forperformance

monitoring of HRDept.

  • Assists in providing updates onHC project progress and budget.
  • Assists inmonitoring the HR budget in line with QNB budgetary controlpractices.

B. Customer(Internal &External):

  • Asissts in themaintainance and updating of Organization structure positionhierarchy database and on a

needbasis corrects reporting hierarchy issues in thesystem

  • Responds to staff andmanagement requests with regards to HRMS system issues and ensuresrequests are

attended.

  • Provides timely and accurateinformation to the external and internal auditors and thecompliance function as

and whenrequired by the Senior Manager HRMs andMIS.

  • Actively participates in thedevelopment and implementation of other electronic HR processessuch as OLM

iRecruitmentetc.

  • At the instruction of the VP HRMS& MIS works with IT dept to coordinate and monitorsystem development

requests.

C. Internal (ProcessesProductsRegulatory):

  • Maintainsaccuracy consistency & security of information withinthe HR systems; reports processfailure

errors in order to ensureefficient and smooth human resourcesprocesses.

  • Compiles statisticalinformation and prepares reports related to manpower turnoverpayroll recruiting

positionclassification compensation training promotions history positionhistory exit.

  • Provides assistance withHRIS network maintenance by adding or deleting users and retainingsystem

security.

  • Contributes to the HR Deptautomation projects by providing administrativesupport.
  • Ensures data integrity and accurateMIS reporting
  • Provides inputs in the analysisand resolution of system problems
  • Ensuressecurity of the HRMS and MIS systems and data protectionrequirements are complied with and

monitored.

  • Contributes to thedocumentation and implementation of processoptimization.
  • Reports violation of HR systemsaccess to ensure data integrity and accuracy across various HRsystems
  • Supports the QNB Intranetportal.
  • Assists in monitoring HR Projects andprepares project progress reports.
  • Assists inthe preparation and distributes IPMD progress reports (Mid and EndYr)
  • Supports HR generalists and specialistswith MIS and business planningdata

D. Learning&Knowledge:

  • Good knowledge ofMS Office tools together with knowledge of database fundamentalsand strong knowledge

anddemonstrated use of HR systems

  • Goodknowledge on HRMS administration and related risks together with agood knowledge of operations

andrelated controls.

  • Identifies relatedareas for professional development of self and acts to enhanceprofessional development.
  • Principles andpractices of computer science and HRMS and MIS informationsystems
  • Knowledge of Reported Access and/orother reporting tools
  • Provides inputs for dataconversions system extracts.
  • Good researchskills and stays uptodate with new developments in HRtechnology.

Education/ExperienceRequirements:

  • BachelorsDegree (specialization in Human Resources or IT ispreferred).
  • Experience with Oracle; SAP; PeopleSoft
  • Minimum 2 years of relevant workexperience preferably with a local/Gulf bank entailingresponsibilities with HRMs and MISsystems.

Required SpecialSkills:

  • Full competency withHRMS applications and extensive knowledge of HRsoftware.
  • Ability to contribute to the work ofproject teams engaged in HR systemimprovement.
  • Ability to set priorities anddeliver multiple data/ reports simultaneously while working underpressure to meet deadlines.
  • Ability tomanipulate process and synthiseze data andreports
  • Ability to read analyze and undestandHR related documents.
  • Ability to exerciseconsiderable judgment and discretion
  • Strongoral and written communication skills in English and Arabic(preferred).

Operating Environment/Location:

  • The referenced position willbe based in Qatar

Framework andBoundaries:

  • HR Operational plan& Budget.
  • Applicable policies andprocedures & relevant regulatorypronouncements.
  • Delegated and redelegatedauthorities as per the delegation of authoritystructure.
  • Instructions of VP HRMS& MIS and HR Dept Heads.

Communications and WorkingRelationships:

  • HR Divisional/DeptHeads
  • HR BusinessPartners
  • Group IT for HRMS relatedissues
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