Senior Associate, HRms

5 months ago

Doha, Qatar Talent Pal Full time

Job Purpose Summary:
Supports payroll, compensation and benefits, recruitment, salary administration with the provision of data on request basis

Essential Duties & Responsibilities by Dimensions:
**A. Shareholder & Financial**:

- Contibutes in HRMS system maintenance and operational effectiveness
- Prepares and provides relevant MIS reports covering Key Performance Indicators (KPIs) for performance

monitoring of HR Dept.
- Assists in providing updates on HC project progress and budget.
- Assists in monitoring the HR budget in line with QNB budgetary control practices.

**B. Customer (Internal & External)**:

- Asissts in the maintainance and updating of Organization structure, position hierarchy database and on a

need basis corrects reporting hierarchy issues in the system
- Responds to staff and management requests with regards to HRMS system issues and ensures requests are

attended.
- Provides timely and accurate information to the external and internal auditors and the compliance function, as

and when required by the Senior Manager HRMs and MIS.
- Actively participates in the development and implementation of other electronic HR processes such as OLM,

i-Recruitment etc.
- At the instruction of the VP, HRMS & MIS, works with IT dept to coordinate and monitor system development

requests.

**C. Internal (Processes, Products, Regulatory)**:

- Maintains accuracy, consistency & security of information within the HR systems; reports process failure

errors in order to ensure efficient and smooth human resources processes.
- Compiles statistical information and prepares reports related to manpower, turnover, payroll, recruiting,

position classification, compensation, training, promotions history, position history, exit.
- Provides assistance with HRIS network maintenance by adding or deleting users and retaining system

security.
- Contributes to the HR Dept automation projects by providing administrative support.
- Ensures data integrity and accurate MIS reporting
- Provides inputs in the analysis and resolution of system problems
- Ensures security of the HRMS and MIS systems and data protection requirements are complied with and

monitored.
- Contributes to the documentation, and implementation of process optimization.
- Reports violation of HR systems access to ensure data integrity and accuracy across various HR systems
- Supports the QNB Intranet portal.
- Assists in monitoring HR Projects and prepares project progress reports.
- Assists in the preparation and distributes IPMD progress reports (Mid and End Yr)
- Supports HR generalists and specialists with MIS and business planning data

**D. Learning & Knowledge**:

- Good knowledge of MS Office tools together with knowledge of database fundamentals and strong knowledge

and demonstrated use of HR systems
- Good knowledge on HRMS administration and related risks together with a good knowledge of operations

and related controls.
- Identifies related areas for professional development of self, and acts to enhance professional development.
- Principles and practices of computer science and HRMS and MIS information systems
- Knowledge of Reported, Access and/or other reporting tools
- Provides inputs for data conversions, system extracts.
- Good research skills and stays up-to-date with new developments in HR technology.

**Education/Experience Requirements**:

- Bachelor's Degree (specialization in Human Resources or IT is preferred).
- Experience with Oracle; SAP; People Soft
- Minimum 2 years of relevant work experience preferably with a local/Gulf bank entailing responsibilities with HRMs and MIS systems.

**Required Special Skills**:

- Ability to contribute to the work of project teams engaged in HR system improvement.
- Ability to set priorities, and deliver multiple data/ reports simultaneously while working under pressure to meet deadlines.
- Ability to manipulate, process and synthiseze data and reports
- Ability to read, analyze, and undestand HR related documents.
- Ability to exercise considerable judgment and discretion
- Strong oral and written communication skills in English and Arabic (preferred).

Operating Environment/ Location:

- The referenced position will be based in Qatar

Framework and Boundaries:

- HR Operational plan & Budget.
- Applicable policies and procedures & relevant regulatory pronouncements.
- Delegated and re-delegated authorities as per the delegation of authority structure.
- Instructions of VP, HRMS & MIS and HR Dept Heads.

Communications and Working Relationships:

- HR Divisional/Dept Heads
- HR Business Partners
- Group IT for HRMS related issues

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