Purchasing Supervisor
9 hours ago
**Section**:
The Diplomatic Club
**Department**:
Accounts & Finance - Purchasing
**Qualification**:
Diploma/ Degree in Supply Chain Management
**Experience**:
Minimum of 3 years of experience in purchasing/logistics environment
**Skills**:
- Job Specific Competencies:_
- _Relationship management_
- _Supplier analysis_
- _Document management _
- _Data Administration_
- General Competencies:_
- _Communication & Sociability_
- _Supervising People & Team Work_
- _Ability to work under Pressure_
- _Flexibility_
- _Conflict Management_
- _Action Oriented & Drive for results_
- _Interpersonal Skills_
- _Problem Solving_
- _Judgment& Decision Making_
- _Attendance/Punctuality _
- To be responsible for ensuring all efforts are made to acquire goods and services in a timely manner; the competitive bid process is fair and ethical and above reproach; vendors comply with contract terms; and vendor payments are processed in a timely manner. Assist in the operations of purchasing department and assist in the training of new purchasing staff._
**_ Duties and Responsibilities_**
- _Knows the market and seeks constant information about changes (prices, products available, etc.)._
- _Process the purchase orders by liaising with suppliers or principals_
- _Compares quality and prices permanently between the suppliers._
- _Review stock purchase by monitoring market conditions, current stock levels, and lead time required for manufacturing, potential price increase, anticipation of new orders from customers, suppliers conditions._
- _Ensure all purchase is approved within mandated guidelines._
- _Track annual purchasing commitments to principals._
- _Assist in the sourcing locally and overseas for new goods not supplied by regular principals/suppliers._
- _Manage the local and overseas purchase enquiries._
- _Process GRN (Good Received Note) and arrange payment to suppliers._
- _Cost the goods purchased by incorporating freight and ensure that all costs incurred in operating department are kept within control._
- _Organize the purchasing team to ensure even workload, coverage of duties and training._
- _Review regularly processes to streamline, improve throughout and reduce paper work and rework._
- _Generate the local purchase order (LPO) in accordance with the general purchase request (GPR) from all the departments_
- _Follow up all the non-received items to the supplier._
- _Establish and monitor par stocks with respective Departments_
- _Preparing the Petty Cash report to Finance_
- _Works close together with the store keeper and ensures store space of delivered goods and dispositions of goods._
- _Participate in trainings as part of continuous improvement._
- _To operate in line to the policies and procedures set by the other departments of the Club _
- _Performs other duties as assigned by the Department Head_
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