Fleet Assistant

6 days ago

Doha, Qatar International Organization for Migration Full time

Position Title**:Fleet Assistant**

Duty Station**:Doha, Qatar**

Classification**:G4**

Type of Appointment**:Special short term, nine months with the possibility of extension**

Estimated Start Date**:As soon as possible**

Closing Date**:25** **March 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants._
- **Context**:_
- **Core Functions / Responsibilities**_

1. Assist in coordinating movement of all mission rented vehicles assigned at IOM Qatar. Prepare daily vehicle movement schedule in coordination with program managers and heads of the implementation.

2. Assist IOM fleet management including day to day allocation of vehicles, tracking of vehicles movements, vehicles log-books maintenance and provision of monthly fleet operations reports. Follow-up on regular and proper maintenance, repairs, fuel supply, appropriate accident reports and safe running conditions for all vehicles.

3. Support with rental of additional vehicles/trucks whenever required. Prepare documentation for timely payment of rental vehicles, equipment maintenance, casual labor, courier services, internet services and others as may be assigned. Maintain administrative and logistics files.

4. Organize regular maintenance/repair of office equipment.

5. Monitor the performance of duties of all drivers in IOM Qatar.

6. Monitor and track assets procured for various projects within the emergency portfolio as well as the office assets and consumables to ensure there is no waste, fraud or misuse of equipment or materials and that surplus or excessive stocks of equipment are not being held.

7. Verify that all mission vehicles are kept clean (in and out), properly maintained, and kept in good running condition all the time. Put in place and implement a preventive maintenance system for all mission vehicles.

8. Follow-up with the Supply Chain Officer to ensure that vehicles assigned undergo timely preventive maintenance in accordance with the standard frequency/schedule established across the mission. Monitor that vehicles needing repairs are promptly and properly repaired for keeping vehicles availability at peak.

9. Maintain and monitor accurate records of rented vehicles log sheets, fuel consumption, and repair or maintenance cost. Submit monthly vehicle log sheets to Supply Chain Officer.

10. Support the Supply Chain Officer administratively with organizing trainings and workshops for program staff as needed.

11. Report all problems involving transportation and dispatching to Head of Supply Chain Unit in the timely manner.

12. Submit Payment Requests with supporting documentation to the Finance Unit to execute in-Mission Payments. Follow up with the Finance Unit to ensure that suppliers’ accounts are settled on time.

13. Organize timely servicing of IOM/ rented vehicles and/or provision of replacement units whenever rented vehicles are serviced or repaired

14. Perform other duties as may be assigned.
- **Required Qualifications and Experience**_

**Education**
- University degree in Business Administration, Management, or a related field from accredited academic institution, with two years of relevant professional experience; or
- High School Certificate in above field with four years of relevant professional work experience.

**Experience**
- Knowledge in fleet management and fleet administration is an advantage.
- Previous experience with NGO or UN agency is an asset.
- Experience working in logistics and/or transportation service preferred
- Previous experience with humanitarian organizations and in supply chain management is an advantage.

**Skills**
- Excellent organizational skills with the ability to manage multiple tasks simultaneously under time constraints; accurate and detail oriented.
- Excellent written and communication skills.
- Attention to detail and ability to organize.

**Languages**

For all applicants, fluency in English is required (oral and written).

Working knowledge of Arabic, Pashto, Dari and/or Farsi is desirable.

**Notes**
- **Required Competencies**_

**Values**
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism:demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairl

  • Fleet Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar International Organization for Migration Full time

    Position Title:Fleet AssistantDuty Station:Doha, QatarClassification:G4Type of Appointment:Special short term, nine months with the possibility of extensionEstimated Start Date:As soon as possibleClosing Date:25 March 2024 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works...

  • Fleet Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar International Organization for Migration Full time

    1. Assist in coordinating movement of all mission rented vehicles assigned at IOM Qatar. Prepare daily vehicle movement schedule in coordination with program managers and heads of the implementation.2. Assist IOM fleet management including day to day allocation of vehicles, tracking of vehicles movements, vehicles log-books maintenance and provision of...

  • Fleet Assistant

    1 month ago

    Doha, Qatar International Organization for Migration Full time

    1. Assist in coordinating movement of all mission rented vehicles assigned at IOM Qatar. Prepare daily vehicle movement schedule in coordination with program managers and heads of the implementation.2. Assist IOM fleet management including day to day allocation of vehicles, tracking of vehicles movements, vehicles log-books maintenance and provision of...

  • Fleet Officer

    2 weeks ago

    Doha, Qatar Qatar Airways Full time

    About the Role Operational: - Provide day to day fleet support with regards to fleet data and fleet operations to QR group subsidiaries under the supervision of QAS Fleet Service Engineer to meet operational requirement. - Coordinate with end users, stake holders and government agencies for on time issuance and renewal of Gate passes and Vehicle...

  • Fleet Officer

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Qatar Airways Full time

    About the RoleOperational: Provide day to day fleet support with regards to fleet data and fleet operations to QR group subsidiaries under the supervision of QAS Fleet Service Engineer to meet operational requirement. Coordinate with end users, stake holders and government agencies for on time issuance and renewal of Gate passes and Vehicle Registration....

  • Fleet Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar International Organization for Migration Full time

    1. Assist in coordinating movement of allmission rented vehicles assigned at IOM Qatar. Prepare dailyvehicle movement schedule in coordination with program managers andheads of the implementation.2. Assist IOM fleetmanagement including day to day allocation of vehicles, tracking ofvehicles movements, vehicles log-books maintenance and provision ofmonthly...

  • Fleet Admin Controller

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Nakilat Full time

    Job Summary and Purpose:Administer the end-to-end tendering process for all fleet related projects and other required procurements, along with preparation of the related submissions, to secure the required materials and services for Fleet, while protecting the company's interest.Accountabilities:Key Accountabilities:Support Fleet contracts' Holders/Owners in...

  • Senior Fleet Sales Consultant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Jaidah Group Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: The Senior Fleet Sales Consultant Generates sales by visiting current and new customers externally to develop relationships, recommend new products, provide information, or discuss After-sales issues. Welcomes customers to the Fleet Showroom and facilitates sales by...

  • Fleet Support Analysis Engineer

    4 weeks ago

    Doha, Qatar Qatar Airways Full time

    **About the role** Welcome to a world where ambitions fly high! We are pleased to announce an exciting opportunity to be part of our Line Production Support Center department as Fleet Support Analysis Engineer - Level 1 in Doha. In this role, you will be responsible to carry out technical data analysis to support Maintenance Operation Control Centre...

  • Fleet Support Analysis Engineer

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Precision Hire Solution Full time

    About therole Welcome to a world whereambitions fly high We are pleased toannounce an exciting opportunity to be part of our Line ProductionSupport Center department as Fleet Support Analysis Engineer Level1 in Doha. In this role you will beresponsible to carry out technical data analysis to supportMaintenance Operation Control Centre functions. To assist...

  • Fleet Support Analysis Engineer

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Precision Hire Solution Full time

    About the role Welcome to a world where ambitions fly high We are pleased to announce an exciting opportunity to be part of our Line Production Support Center department as Fleet Support Analysis Engineer Level 1 in Doha. In this role you will be responsible to carry out technical data analysis to support Maintenance Operation Control Centre functions. To...

  • Lead Engineer- Fleet Management

    3 weeks ago

    Doha, Qatar General Electric Full time

    **Job Description Summary**: The GE Aerospace Field Service Engineer (FSE) will act as the onsite point of contact for all engine related technical issues at the airline customer, GE engineering teams and the GE Aerospace Fleet Support team. The FSE is responsible for providing technical advice & assistance to the customer in the operation, maintenance,...

  • Fleet Support Analysis Engineer

    1 month ago

    Doha, Qatar Precision Hire Solution Full time

    About the role Welcome to a world where ambitions fly high! We are pleased to announce an exciting opportunity to be part of our Line Production Support Center department as Fleet Support Analysis Engineer Level 1 in Doha. In this role you will be responsible to carry out technical data analysis to support Maintenance Operation Control Centre functions....

  • QAt - Transport & Logistics Assistant (Aa)

    3 weeks ago

    Doha, Qatar Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The **British Embassy** in **Doha **is part of a worldwide network that represents the UK’s political, economic, security, and consular interests overseas. We are looking for a **Transport & Logistics Assistant** under Corporate Services Team, job grade Administrative Assistant (AA). The main purpose of the...

  • Administrative Assistant

    1 week ago

    Doha, Qatar The Holding Group of Companies Full time

    Job Qualifications: - Minimum 1 year of experience in MOI processing and/or PRO-related transactions. - Proficiency in gatepass processing, vehicle or fleet management, and administrative tasks including employee document filings. - Experience in air ticket booking and leave management. - Basic knowledge of payment processing in accordance with Qatar labor...

  • Administrative Assistant

    3 weeks ago

    Doha, Qatar The Holding Group of Companies Full time

    Job Qualifications: - Minimum 1 year of experience in MOI processing and/or PRO-related transactions. - Proficiency in gatepass processing, vehicle or fleet management, and administrative tasks including employee document filings. - Experience in air ticket booking and leave management. - Basic knowledge of payment processing in accordance with Qatar labor...

  • Lead Gse Technician

    3 weeks ago

    Doha, Qatar Qatar Airways Full time

    As a Lead GSE Technician, you will perform preventive and corrective maintenance to all types of GSE (Ground Support Equipment) and other fleet vehicles in order to provide a safe, reliable and cost effective fleet to end-users. To support and deputize the workshop supervisor by assisting GSE technicians and workshop assistants in diagnosis and complex...

  • Administrative Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar The Holding Group of Companies Full time

    Job Qualifications: Minimum 1 year of experience in MOI processing and/or PROrelated transactions. Proficiency in gatepass processing, vehicle or fleet management, and administrative tasks including employee document filings. Experience in air ticket booking and leave management. Basic knowledge of payment processing in accordance with Qatar labor law....

  • 787 Regional Project Integration Manager

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Boeing Full time

    Position Responsibilities: Build and maintain strong relationships with assigned airline customers and senior leaders.Advocate "Direct/Detail Customer Knowledge" and assist developing solutions for assigned customer issues, concerns, and requirements, 787 technical issues impacting customer airline safety or operations with the Fleet Chief Office and other...

  • 787 Regional Project Integration Manager

    1 month ago

    Doha, Qatar Boeing Full time

    Position Responsibilities: Build and maintain strong relationships with assigned airline customers and senior leaders.Advocate “Direct/Detail Customer Knowledge” and assist developing solutions for assigned customer issues, concerns, and requirements, 787 technical issues impacting customer airline safety or operations with the Fleet Chief...