QAt - Finance Manager & Deputy Corporate Services

6 months ago

Doha, Qatar Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

The British Embassy in Doha is part of a worldwide network that represents the UK’s political, economic, security, and consular interests overseas. We are looking for a **Finance Manager & Deputy Corporate Services Manager **under Corporate Services Team, job grade Executive Officer (EO).

Finance and HR services are also provided to PAGs working on the One HMG platform. This position contributes to the development and implementation of finance and HR objectives and processes aimed at providing a high quality finance and HR service; including accurate budget management and forecasting of the Post budget.

The role will report to the Corporate Services Manager.

**Duties and responsibilities**:
**Strategic budget management**
- Manage the Embassy’s budget in accordance with corporate policies to ensure correct expenditure, value for money, and implementation of any new financial practices. The budget requires regular forecasting, planning, and interaction with a variety of budget holders across the Embassy platform, including periodic reviews to check progress.
- Accountable for financial monitoring through FCDO systems (HERA, Hyperion, and EPM [(Enterprise Performance Management]). Lead medium term financial planning (MTFP) and other bidding exercises to ensure the Embassy has the funds to deliver on payroll, contracts, and procurement to name but a few, and where necessary return excess funds to the centre in good time.

**Contracts and procurement**
- Through the Finance and Procurement Officer, lead as a point of expertise on contract and procurement issues across the Embassy.
- Work with the Regional Procurement Hub in Manila to ensure local contracts continue to deliver effectively and provide value for money.
- Support contract managers in their re-tendering process as/ when they fall for renewal. Have a good oversight of our team’s efforts and delivery on contracts and procurement.

**Human resources**
- Through the Human Resources Officer, ensure policy changes and essential information are sent via suitable communication channels to CBS.
- Assist in enhancing the recruitment process where possible.
- Have a good oversight of keeping and updating all CBS records and ensure all personal and sensitive documents are kept safely.
- Oversee regular updates on the induction pack, in coordination with the CLO.

**Stakeholder engagement**
- Partner with senior management (including the Ambassador) in order to take accurate budgetary decisions, providing them with a strategic overview of performance and risk on the budget as a whole.
- Serve as first point of contact between the Hub/ Finance Business Partners and the Embassy to resolve outstanding financial/ banking problems by maintaining proper communication channels and anticipating any potential issues.
- Regularly liaise with the PAGs on the Embassy’s platform on resource and recharge issues.
- Lead on supporting and developing the skills and confidence of CBS where required.
- Support the Finance Officer in overseeing the local process for contract renewals, monitoring the handling of the health insurance contract for CBS and their dependants, and monitoring the requisition and receipting process carried out for British Council and the technical consultancy company.

**Line management**
- Overall line management for relevant team members.
- Coaching, monitoring, developing, and providing training for the team as appropriate.
- Ensure effective performance management of team members. Conduct regular 1:1s and complete mid-term and end of year reviews on time and to a high standard.
- Providing cover for the Corporate Services Manager as required.
- The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required. The job description may be reviewed to meet changes in business needs._

**Key behaviours**:

- **Managing a Quality Service**:

- Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
- **Leadership** - Show pride and passion for public service. Create and engage others in delivering a shared vision. Value difference, diversity and inclusion, ensuring fairness and opportunity for all.
- **Communicating and Influencing**:

- Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
- **Delivering at Pace**:

- Take responsibility for delivering timely and quality results with focus and drive.
- **Changing and Improving**:

- Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.

**Diversity and Inclusion**:
The British Embassy Doha has a zero-tolerance approach to any form of bullying, harassment or discrimination and is fully committed to ensuring a safe and inclusive work environment for

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