Personal Assistant, Central Services
2 weeks ago
**PA - Qatar**
DWF is seeking to recruit an experienced PA to join the Qatar office.
**The Role**
The PA will provide proactive, high level support, delivering a highly professional service to ensure the effective and economic use of Fee Earner & Partner time and support them in delivering an excellent and high quality client experience.
**Main Duties**:
- Proactively manage Partner/ Fee Earner diary and inbox including schedule of appointments, meetings and diary commitments.
- Supporting the administration of meetings including minute taking, both internally and externally, drafting agendas, collating and distributing papers for internal and external meetings.
- Follow up designated actions from meetings to ensure completion ahead of next meeting.
- Arrange travel and accommodation using electronic travel systems and process expense claims on behalf of Partner/Fee Earner.
- Support Partner/ Fee Earner by conducting research as requested, produce presentations, executive summaries and newsletters.
- Support in providing general administration including light photo-copying, typing and liaising with admin teams to ensure files are available as required.
- Arrange events and book hospitality, meeting and greeting clients where appropriate.
- Coordinating the on boarding and off boarding process within the Practice Area.
**Skills and Experience**:
- **You must have Experience of working within a Law Firm or Legal business as a PA or Legal Secretary.**:
- A good communicator with the ability to communicate at all levels and manage stakeholders effectively.
- Highly organised with excellent administrative skills.
- Able to take and produce high quality meeting minutes.
- Demonstrates attention to detail and shows concern for accuracy and quality of work produced.
- Takes ownership of tasks and proactively contributes to the team.
- Motivated, self-starter with the ability to work on own initiative and ability to manage and prioritise own workload.
- Ability to work in a fast paced environment and work to tight deadlines.
- Hardworking, flexible and adaptable in their approach.
- Proactive in work ethic and strives for continuous improvement.
- Experience of digital dictation systems to a competent level is desirable but not essential as training will be given.
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
**About DWF**
DWF is a leading global provider of integrated legal and business services, operating across eight key sectors in over 30 global locations with over 4,000 people. Our purpose is to deliver positive outcomes with our colleagues, clients and communities. The legal market has changed profoundly in the last decade and the speed of change continues to increase. There is a clear and growing desire for legal services to be delivered in an easier and more efficient way. So we’ve listened to our clients and designed a range of services to meet these needs. Our vision is to deliver integrated legal and business services on a global scale through our three offerings; Legal Advisory, Mindcrest and Connected Services. Our ability to seamlessly combine any number of these services to deliver bespoke solutions for our clients is our key differentiator. This Integrated Legal Management approach delivers greater operational efficiency, price certainty and transparency for our clients. Without compromising on quality or service.
**Note to recruitment agencies**
We hire the majority of our talent directly by our resourcing team or via referrals. On occasion, we will look for external support and will release vacancies to our recently reviewed Preferred Suppliers List. Speculative CVs sent by other agents or outside of the agreed process will not be accepted and no recruitment fee will be applicable.
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