Assistant Purchasing Officer
6 months ago
Job Requirements:
- With valid QID and NOC
- Locally available (Doha Qatar)
- 2-3 years experience in the same role
- Available to join immediately
Job Responsibilities:
**Vendor Management**
- Identify and evaluate potential vendors or suppliers.
- Establish and maintain relationships with suppliers.
- Negotiate contracts and terms with vendors to ensure favorable terms and pricing.
**Procurement**
- Source and purchase goods, materials, and services required by the organization locally and international.
- Obtain competitive quotations and bids from suppliers.
- Place purchase orders and ensure timely delivery of goods.
**Inventory Management**:
- Monitor inventory levels and ensure optimal stock levels.
- Coordinate with relevant departments to forecast demand and plan procurement accordingly.
- Implement inventory control measures to minimize excess or obsolete inventory.
**Cost Control**:
- Analyze costs and pricing structures to identify cost-saving opportunities.
- Implement cost reduction strategies without compromising quality or service.
- Monitor and report on procurement-related expenses and budget adherence.
**Quality Assurance**:
- Ensure that purchased goods and materials meet quality standards and specifications.
- Conduct quality inspections and audits of received goods.
- Address any quality issues with suppliers and initiate corrective actions as necessary.
**Contract Management**:
- Manage contracts with suppliers, including renewals, amendments, and terminations.
- Ensure compliance with contractual terms and conditions.
- Monitor supplier performance against contract requirements and service level agreements.
**Documentation and Record-Keeping**:
- Maintain accurate records of purchases, contracts, and vendor communications.
- Prepare and process purchase orders, invoices, and other procurement-related documents.
- Ensure compliance with organizational policies, procedures, and regulatory requirements.
**Risk Management**:
- Identify and mitigate potential risks in the supply chain, such as supplier disruptions or quality issues.
- Develop contingency plans to address supply chain disruptions and ensure business continuity.
- Stay informed about industry trends, market conditions, and regulatory changes that may impact procurement activities.
**Cross-Functional Collaboration**:
- Collaborate with other departments, such as finance, operations, and logistics, to coordinate procurement activities and meet organizational objectives.
- Communicate effectively with internal stakeholders to understand their requirements and priorities.
**Continuous Improvement**:
- Identify opportunities for process improvement and efficiency gains within the procurement function.
- Implement best practices and innovative solutions to optimize procurement processes.
**Experience**:
- Purchasing Officer: 2 years (required)
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