Purchase Officer

1 week ago

Doha, Qatar ALRABIA INVESTMENT Full time

The Purchase officer is responsible for facilitating and supporting procurement operations by efficiently managing order processing, vendor communication, and documentation. This role aims to ensure the seamless flow of purchasing activities, contribute to cost-effectiveness, and maintain adherence to organizational policies and procedures.
- Collaborate with department heads to understand their procurement needs and requirements.
- Source, select, and negotiate with suppliers to obtain competitive pricing, favorable terms, and high-quality products and services.
- Establish and maintain strong relationships with suppliers, conducting regular performance evaluations.
- Evaluate supplier performance, including delivery times and product quality, and initiate corrective actions when necessary.
- Work closely with the Store Keeper to ensure proper inventory management, optimizing stock levels while minimizing waste.
- Conduct weekly random audits to verify the accuracy of the storekeeper's data entry into the system, ensuring compliance with inventory management standards and data integrity.
- Analyze procurement expenses and maintain accurate records of procurement-related expenditures.
- Ensure that all purchased items meet quality standards and comply with health and safety regulations.
- Prepare reports on procurement activities, cost analysis, and vendor performance.
- Ensure that all procurement activities are conducted in compliance with hotel policies, industry regulations, and ethical standards.
- Assist in processing purchase orders and ensuring accuracy in quantities, prices, and specifications.
- Coordinate with vendors to confirm orders, delivery dates, and pricing details.
- Track and monitor the status of purchase orders and update stakeholders accordingly.
- Resolve any order discrepancies and issues in a timely manner.
- Maintain regular communication with vendors to obtain quotes, negotiate terms, and address inquiries.
- Build and maintain positive vendor relationships to ensure reliable and timely deliveries.
- Assist in vendor evaluation and performance reviews.
- Maintain organized and up-to-date records of purchase orders, contracts, and related documents.
- Ensure compliance with procurement policies and procedures.
- Assist in the preparation and filing of procurement-related documents
- Assist in tracking and reporting key procurement metrics.
- Support in analyzing purchasing data to identify cost-saving opportunities.
- Assist in other procurement-related tasks as assigned.
- High school degree or equivalent; bachelor's degree in business administration or related field preferred.
- Prior experience in procurement, purchasing, or a related role is advantageous.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with procurement and accounting software is a plus.
- Excellent verbal and written communication skills.
- Detail-oriented with a commitment to accuracy.
- Ability to work effectively in a team and collaborate with colleagues.
- Basic understanding of procurement principles and practices.
- Strong problem-solving skills and ability to handle multiple tasks simultaneously.

**Experience**:

- Host: 1 year (preferred)

**Language**:

- English (preferred)

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