Executive Assistant

5 months ago

Doha, Qatar Marriott International, Inc Full time

**Job Number** 24070293

**Job Category** Administrative

**Location** The Ritz-Carlton Doha, P.O. Box 23400, Doha, Qatar, Qatar VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Management

**JOB SUMMARY**

Supports the General Manager and his/her team by completing administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests, initial response and follow up to inquiries and collecting and tracking problem resolution information.

**CANDIDATE PROFILE**

**Education and Experience**
- High school diploma or GED; 2 years experience in the administrative assistance, clerical services, or related professional area.

OR
- 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major; no work experience required.

**CORE WORK ACTIVITIES**

**Providing Documentation and Reporting Support**
- Assists managers in preparation of various reports and presentations.
- Assists with the design and preparation of statistical reports as needed.
- Attends, transcribes and distributes minutes, and participate in staff meetings, executive committee meeting and department meetings as needed.
- Makes new files, maintains existing files.
- Maintains giveaway/donation files and assists in making reservations.
- Provides administrative support to manager/s and department.

**Supporting Correspondence**
- Composes, produces and signs correspondence on routine matters.
- Produces and distributes correspondence as required.
- Answers department phones.
- Acts as a receptionist for manager and, when necessary, other department members, providing assistance to callers as required.
- Sorts and distributes mail.

**Ensuring Exceptional Customer Service**
- Providing services that are above and beyond for customer satisfaction and retention.
- Managing day-to-day operations, ensuring the quality, standards and meets the expectations of the customers on a daily basis.
- Attends meetings and communicates with executive and peers as an effort to improve quality of service.

**Additional Responsibilities**
- Ensures VIP amenity requests from GM/DOPS are handled in timely manner.
- Signs for managers and release, with specific permission.
- Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety.
- Analyzes information and evaluating results to choose the best solution and solve problems.
- Attends meetings to plan, organize, prioritize, coordinate and manage activities.
- Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems.
- Informs and/or updates the executives and peers on relevant information in a timely manner.
- Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law._

At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. Attracting the world’s top hospitality professionals who curate lifelong memories, we believe that everyone succeeds when they are empowered to be creative, thoughtful and compassionate.

Every day, we set the standard for rare and special luxury service the world over and pride ourselves on delivering excellence in the care and comfort of our guests.

Your role will be to ensure that the “Gold Standards” of The Ritz-Carlton are delivered graciously and thoughtfully every day. The Gold Standards are the foundation of The Ritz-Carlton and are what guides us each day to be better than the next. It is this foundation and our belief that our culture drives success by which The Ritz Carlton has earned the reputation as a global brand leader in luxury hospitality. As part of our team, you will learn and exemplify the Gold Standards, such as our Employee Promise, Credo and our Service Values. And our promise to you is that we offer the chance to be proud of the work you do and who you work with.

In joining The Ritz-Carlton, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

  • Executive Assistant

    5 months ago

    Doha, Qatar Maven Technology Full time

    **Executive Assistant Responsibilities**: - Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare...

  • Executive Assistant

    1 month ago

    Doha, Qatar AFJ Full time

    **Job Summary**: The Executive Assistant will provide high-level administrative support to our executives, ensuring smooth and efficient operations. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. **Key Responsibilities**: - Manage and maintain executives’ schedules,...

  • Executive Assistant

    5 months ago

    Doha, Qatar London education centre Full time

    Calendar Management - Organization and Documentation (MOM, record-keeping and files) - Prioritize and manage the executive's to-do list - Ensure the office is well-maintained and presentable - Analyze data and prepare reports to assist in decision-making - Handle logistics, such as booking venues and catering - Assist in the planning and coordination of...

  • Executive Assistant

    5 months ago

    Doha, Qatar FMM Full time

    Facilities Management and Maintenance currently has a vacancy for an Executive Assistant. The Executive Assistant provides administrative support to the Chief Executive Officer and other company executives. - Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel arrangements. - Creates and...

  • Executive Assistant

    1 month ago

    Doha, Baladīyat ad Dawḩah, Qatar ISL Qatar Full time

    Job SummaryThe ISL Qatar is seeking a highly organized and adaptable Executive Assistant to provide administrative support to the Head of School. The ideal candidate will be a dynamic team player with excellent communication skills and the ability to handle multiple tasks with discretion and professionalism.Key ResponsibilitiesProviding administrative...

  • Executive Assistant

    5 months ago

    Doha, Qatar Sterling Restaurants W.L.L Full time

    **Responsibilities**: - Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills. - Manage executive calendars, schedule appointments, coordinate meetings, and make travel arrangements. - Prepare and distribute correspondence, memos, reports, and presentations. - Conduct...

  • Executive Assistant

    2 months ago

    Doha, Baladīyat ad Dawḩah, Qatar Energy Jobline Full time

    Job SummaryWe are seeking an experienced Executive Assistant to join our team at Energy Jobline. As an Executive Assistant, you will play a critical role in supporting the success of our organization by providing administrative support to our executives and teams.Key ResponsibilitiesAlignment and Coordination: Ensure alignment between research and technology...

  • Executive Assistant

    1 month ago

    Doha, Baladīyat ad Dawḩah, Qatar Ali Bin Ali Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior management team. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and ensuring the smooth operation of the office.Key Responsibilities:Administrative...

  • Chief Finance Executive

    3 months ago

    Doha, Qatar Keller Executive Search Full time

    Our client, a dynamic and rapidly expanding wood-based panels manufacturer, is seeking a talented Chief Finance Executive to join their team. As the Chief Finance Executive, you will play a pivotal role in guiding the company's financial strategy and ensuring sound fiscal management. Your responsibilities will include overseeing financial planning and...

  • Executive Assistant

    1 month ago

    Doha, Baladīyat ad Dawḩah, Qatar Levante Holding Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our CEO. The successful candidate will be responsible for managing the CEO's calendar, coordinating meetings and travel arrangements, and preparing correspondence and documents.Key ResponsibilitiesAdministrative Support: Manage and maintain the...

  • Executive Assistant

    5 months ago

    Doha, Qatar London education centre Full time

    We are looking for an Executive Assistant to our Managing Director to perform a variety of Secretarial, Administrative and Office Management tasks. To be successful in this role, you should be well-organized, have great time management skills and possess technical skills relevant to this position. - An Executive Assistant is expected to be the first point of...

  • Executive Assistant

    1 month ago

    Doha, Baladīyat ad Dawḩah, Qatar GovCIO Full time

    Job Title: Executive AdministratorGovCIO is seeking a highly skilled and experienced Executive Administrator to join our team. As an Executive Administrator, you will provide executive support to the Commanding General, Deputy Commander, the Chief of Staff, and Command Sergeant Major.Responsibilities:Facilitate coordination, communication, planning, and...

  • Executive Assistant

    1 month ago

    Doha, Baladīyat ad Dawḩah, Qatar Precision Hire Solution Full time

    About the RolePrecision Hire Solution is seeking a highly skilled and experienced Executive Assistant to join our team in Doha. As a key member of our internal firm services team, you will provide administrative support to our senior executives, ensuring seamless day-to-day operations and exceptional client experiences.Key ResponsibilitiesFinancial...

  • Executive Assistant

    6 months ago

    Doha, Qatar Delta Corporation Full time

    **Executive Assistant Responsibilities**: - Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare...

  • Executive Assistant

    3 weeks ago

    Doha, Qatar Management Solutions International MSI Qatar Full time

    Roles and responsibilities 1. Administrative SupportCalendar Management: Manage and maintain the executive’s calendar, scheduling meetings, appointments, and travel arrangements.Documentation: Prepare, edit, and distribute correspondence, reports, and presentations.2. Communication ManagementPoint of Contact: Serve as the primary point of contact...

  • Executive Assistant

    5 months ago

    Doha, Qatar Delta Corporation Full time

    **Executive Assistant Responsibilities**: - Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare...

  • Assistant Executive Housekeeper

    7 months ago

    Doha, Qatar Hilton Full time

    Assistant Executive Housekeeper An Assistant Executive Housekeeper will support all Housekeeping and Laundry operations including the development of the Team Members with in the group so to provide an exceptional experience for our Guests. **What will I be doing?** As an Assistant Executive Housekeeper, you will be responsible for assisting with overseeing...

  • Executive Assistant

    1 month ago

    Doha, Baladīyat ad Dawḩah, Qatar GovCIO Full time

    Job SummaryWe are seeking an experienced Executive Administrator to provide high-level administrative support to the Command Group and Commanding General. The successful candidate will be responsible for coordinating, communicating, and executing tasks across the area of responsibility and special staff.Key ResponsibilitiesServes as the primary point of...

  • Assistant Executive Housekeeper

    5 months ago

    Doha, Qatar Hilton Full time

    Assistant Executive Housekeeper An Assistant Executive Housekeeper is responsible for assisting with overseeing housekeeping operations to deliver an excellent Guest and Member experience while monitoring housekeeping standards and assisting the Executive Housekeeper. **What will I be doing?** As an Assistant Housekeeper, you will be responsible for...

  • Executive Assistant

    4 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Precision Hire Solution Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our senior executives. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and preparing presentations and reports.Key Responsibilities:Manage and coordinate executive calendars,...