Admin Assistant

1 month ago


Doha, Qatar Parsons Full time

**Admin Assistant**

**Doha, Qatar**

Parsons is looking for an amazingly talented **Admin Assistant**to join our team

**What You'll Be Doing**:

- Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit.
- Develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
- Responsible for verifying data gathered, such as matching supplier invoices against file copies.
- Distributes reports as directed by immediate supervisor.
- Reviews time reports to verify accuracy of hours worked and Job#/WBS charges.
- Follows up to ensure timely processing of corrections.
- Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes.
- Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
- Originates correspondence and reports not requiring the personal attention of immediate supervisor.
- Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
- Establish and maintain records of equipment, including a log of equipment service dates.
- Initiate requests for service.
- Coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
- Work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
- Periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
- Performs other responsibilities associated with this position as may be appropriate.

**What Required Skills You'll Bring**:

- Degree in any discipline and typically 5+ years of relevant work experience.
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
- Ability to analyze and revise operating practices to improve efficiency.
- Detail oriented and comfortable working in a fast-paced office environment
- Exceptional oral and written communication skills
- Superior organization skills and dedication to completing projects in a timely manner

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.


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